Job Description

Introduction: New Faces New Voices Zimbabwe Trust (NFNV) is a Pan-African Network of
Women in Finance under the Graca Machel Trust (GMT) based in South Africa. NFNV
Zimbabwe registered locally in 2016, is amongst 16 African Chapters. NFNV specific
objectives are: -
i) Increase women’s access to finance and financial services,
ii) Increase the capacity and skills of women to access finance as consumers and entrepreneurs and
iii) Increase the number, visibility, and influence of women’s leadership in the financial sector.
1. Background:
NFNV Zimbabwe established in 2014 and registered in 2016 by a local board of trustees. The trustees appoint board of directors. NFNV Zimbabwe would like to request for proposals for the services of consultant/s able to facilitate the review and update of the current Human Resources (HR) policy in line with the current context and guided by existing Government regulations and guideline.
2. Scope of Services Required by NFNV Zimbabwe
The Consultant shall review the current Human Resources (HR) policy of the Trust, in accordance with the standard operating procedures of the Trust. The aim of this exercise is to review and update the policy to ensure that the organization improves operational efficiency and effectiveness, staff welfare and the general workforce and workplace standards.
3. Objectives and Tasks to be carried out by the Consultant.
1. To carry out a revision and update of the current Human Resources Policy Manual providing industry guidelines/standards to the NFNV Zimbabwe.
2. To undertake review of NFNV Zimbabwe’s existing Human Resource Policy manual, control systems and processes.
3. To advise the management of NFNV Zimbabwe of any identified gaps, update and revise the policy.
4. To review the policy in line with the contextual changes in the country and match the policy with the Labor laws of Zimbabwe and international best practices.

Duties and Responsibilities

4. Outputs/Deliverables
1. Update current policies, systems, Standard Operating Procedures (SOPs), and organizational structure.
2. Develop revised and updated Policy manual and share with New Faces New Voices Zimbabwe with briefing notes on amendments made on the prior policies and procedures.
3. To incorporate the input and feedback received from NFNV Zimbabwe into the revised policies and procedures.
4. To develop a standard template/forms/tools attached to the Policy manual as an appendix in easy to use and editable form.

Tasks
Based on industry standards and practices the potential tasks/assignments to be
performed by the selected consultant are listed below.
1. To Review and update the current Human Resources Policy to enhance and make improvements.
2. To review the policy in line with the contextual changes in the country and
match the policy with the current Labor laws of Zimbabwe and best practices.
3. To develop and design user-friendly Human Resources related forms, templates and procedures, to meet the Human Resources Management needs of NFNV Zimbabwe.
4. To enhance the current Human Resources system in recruitment, selection, and retention of employees. The Human Resources policy should consider non-discriminatory, equitable recruitment, promote gender equality and hiring of qualified staff with requisite knowledge, skills, and credentials.
5. To provide templates/format that are required for overall recruitment cycle and staff management encompassing staff recruitment, job descriptions, contracts, staff management, performance review and overall Human Resources file.
6. To put procedures in place for improved employee information filing, staff development and capacity building,
7. To set up and recommend staff categories or a grading structure that matches the development and or private sector context.
5. Communication and reporting structure Line of Communication and Reporting
The consultant will communicate and report to:
1. Country Director: On progress and issues arising (overall management).
2. Board Chair and Finance and Procurement Committee: Responsible for
contractual arrangements and coordination, review and input on logistic and Policy manual.
Activities:
• Meeting Board Chair and Country Director
• Review preliminary organizational documents relevant for the exercise.
• Develop the first draft of the revised and updated Human Resource policy procedures manual and share with the respective templates and forms.
• Feedback process to review draft.
• Finalize the policy incorporating feedback inputs.

Qualifications and Experience

Qualifications and Experience
i) A degree in any of the following: - Human Resources, Organisational Development, and
relevant certifications.
ii) The consultant should be an active member of a professional board (for example Institute
for People Management in Zimbabwe-IPMZ) or relevant affiiations and certifications.
iii) Minimum of 10 years’ experience in development or implementation of HR policy manuals,
processes and procedures understanding development sector or private sector
management standards and principles.
iv) Capacity to utilise technology for preparatory interviews for example Zoom, Microsoft
Teams, Google meet, Skype etc.
v) Understanding of donor guidelines/regulations, donor compliance, best practices and
standards.
An expression of interest in a simplified format not exceeding 3-4 pages.
• CV reflecting experience in work and the qualifications of the consultant.
• Tax certificate.
• Schedule of activities and deliverables in a workplan with timelines
• List of 2-3 contactable client and or professional referees for similar work with complete
contact details
• A sample of the work previously developed.
Financial proposal : Max 1 page
• Itemise consultancy fees/costs and number of days per activity.
• Itemise administrative expenses (excluding workshop venue costs to be covered by
NFNV).
• Copy of valid ITF263 Tax clearance certificate

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