Job Description

Position Title:Senior Finance Manager x 1
Station: Head Office
Deadline: 3 January 2024

Background
Zim-TTECH is seeking highly qualified and experienced applicants to be considered for the position of Senior Finance Manager. Zim-TTECH is a registered Private Voluntary Organisation (PVO 125/23). Its activities occur primarily in the technical areas of health system strengthening; epidemiology and strategic information strengthening, health workforce development; operations research and evaluation; prevention, care, and treatment of infectious diseases.

Summary
Reporting to the Finance and Operations Director, the position is responsible for all aspects of financial management within Zim-TTECH and working collaboratively to ensure internal policies and procedures as well as donor regulations are adhered to. This is a senior level position in finance and will support the functional areas including sub awards management, budget preparation and monitoring, coordinating institutional financial reporting, provide technical and administrative leadership in the areas of financial and grants management.

Duties and Responsibilities

Key Responsibilities
Budgeting Process
• Lead in the preparation of the program budgets and budget modifications.
• Provide oversight and quality assurance for timeliness and accuracy of budgets, projections prepared by the finance team as well as budget vs actual (BVA) analysis.
2. Financial Management, Reporting and Monitoring
• Coordinate financial operations, including overall financial management, reporting, and monitoring to ensure the fiscal well-being of the organization.
• Prepare financial dashboards and pipeline reports for the organization.
• Ensure timeliness, accuracy and completeness of transactions posted in the accounting system.
• Review and sign off monthly General Ledger reconciliations for the institution.
• Ensure Zim-TTECH achieves the objectives of the selected projects by efficiently managing sub-awards partners. i.e. review sub-grantee financial monitoring reports, provide technical assistance to sub grantees on financial accounting and reporting to ensure compliance with USG rules and regulations.
• Supervise the finance team for the assigned projects and provide guidance and support to ensure compliance with USG rules and regulations.
• Support the Project Director on integrated management of all project finances and ensuring effective use of financial resources to achieve project objectives in compliance with Zim-TTECH Policies and Procedures.
• Oversee the financial management system ensuring consistency with sound accounting principles, funding agency requirements, and internal control procedures.
• Support the Finance and Operations Director on the preparation of financial and management reports to the Board of Trustees, the Executive, and the Funders
• Coordinate the auditing process.
• Ensure adherence to internal financial procedures and controls.
• Coordinate the statutory payments for the organization i.e ZIMRA, NSSA
3. Any other duties
• Perform any other duties as assigned by the supervisor.

Qualifications and Experience

Qualifications, Skills and Experience
• Degree in Accountancy and Postgraduate qualification such as MSc in Accounting/Finance, MBA.
• Member of good standing with relevant accounting bodies i.e., CIMA /ACCA / CA (Z)
• At least 5 years of working experience in finance and operations, of which the most recent three years must have been at manager level or above.
• Experience in a similar position that integrates excellence in accounting with overall administrative leadership in the areas of finance
• Excellent analytical, planning, organizational leadership, problem-solving, and interpersonal communication skills (verbal and written).
• Excellent computer skills and applications including MS Office; PowerPoint, Excel, accounting software packages, and OneDrive or other file-sharing applications.
• Excellence in working with medium to large organizations with multiple funding streams.
• Familiarity with managing programs that are donor-funded (especially with those that are USG funded).
• Extensive financial and operations experience working with non-governmental organizations.
• Familiarity with USG finance, operations and administration regulations, policies, and practices

How to Apply

Commitment to Diversity
Zim-TTECH recognizes that disparities in health around the globe stem from inequity. Therefore, the organization encourages and supports the multiple identities of staff including, but not limited to, socio-economic status, age, race, ethnicity, language, nationality, sex, gender identity and expression, culture, spiritual practice, geography, mental and physical disability. Zim-TTECH strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its staff.

Interested candidates should submit their application letter, detailed Curriculum Vitae, and certified copies of certificates clearly indicating position applied for to [email protected].

Only shortlisted candidates will be contacted.

VacancyHQ Expert Job Listing Tips

1. CV Restructuring Tips:

In my experience, it's crucial to tailor your CV to highlight a manager level or higher experience, especially specifically on the financial operations side.
Demonstrate proficiency in MS Office, accounting software, OneDrive, or other file-sharing applications. Concisely highlight instances where you've utilized these tools within a professional setting.
Reflect familiarity with USG finance, operations and administration regulations, policies, and practices if applicable.
Indicate involvement with non-governmental organizations, with specific emphasis on financial and operations roles.
Remember to highlight any specific project where you have dealt with multiple funding streams.

2. Key Application Notes:

The application deadline is 3 January 2024, so ensure to submit by this date.
Applicants must channel their applications to the specific email, [email protected]. Always double-check the recipient's email address.
Zim-TTECH values diversity, this could be advantageous for candidates with diverse backgrounds and experiences.
Only shortlisted candidates will be contacted. Hence, even if you don't meet all the requirements, still consider applying.
Such job offers in Zimbabwe require applicants to submit certified copies of their certificates.

3. Stand Out Tips:

Firstly, demonstrate a deep understanding of Zim-TTECH’s mission in health systems strengthening across Zimbabwe, align your past experiences with theirs.
Show proof of meticulous financial management skills for medium to large organizations, particularly with multiple funding streams.
Exhibiting familiarity with managing USG funded programs may give you an edge.

4. Common Candidate Mistakes:

Many novice applicants may neglect to clearly demonstrate their leadership experience in finance and different aspects of operational roles, which is a vital requirement.
What I have noticed over time is that the commitment towards diversity mentioned in the job listing is often ignored. Make it evident you uphold the same commitments.
Lastly, failing to express your understanding of USG finance, operations, and administration regulations can be a significant oversight. If you have this familiarity, ensure it shines through in your application.

Remember, with enough dedication and strategic application, securing jobs in Zimbabwe or particulars such as ngo job vacancies in Zimbabwe can be within reach. Keep an eye on the recruitment agencies in Zimbabwe for further employment opportunities in Zimbabwe or jobs in zw.