Job Description

Applications are invited from suitably qualified persons to fill the above-mentioned post. The incumbent will be reporting to the Head Office Accountant.The position exists to execute the company’s financial transactions and to gather all the information pertaining to these transactions for timeous production of financial and management reports.

Duties and Responsibilities

Payment Processing
1. Receives orders from buying department and prepares payment vouchers to ensure that payments are processed timeously.
2. Certify payment vouchers for accuracy as well as to ensure that payment is being made to the relevant personnel and for the right amount.
3. Ensures that transfers are made to ensure that creditors are paid timeously as a way of retaining business.
4. Captures all business transactions in the Computerised Accounting System database in order to give a true reflection of invoices received from creditors as well as determine how much the organisation owes.
5. Records and files all payments made and bank statements to ensure for tracking, verification and reference purposes.
Bank Reconciliations
1. Prepares end of day cash reconciliations to maintain an accurate balance of organisational funds.
2. Processes bank reconciliations to match all bank and cash book entries to ensure for accuracy and to determine any anomalies that need to be addressed.
3. Ensures that every payment is matched against invoices raised in order to reduce their accounts as well as manage creditors’ accounts.
4. Checking up payments done by creditors and crediting the payments to the debtors account on a daily basis in order to keep debtors account up to date.
5. Posts the receipted transactions into the computerised accounting system as a way of verifying the correctness of the financial information as well as for record keeping for future reference and in making informed decisions were applicable.
6. Reconciles creditors so as to possess correct information of all creditors for record keeping and reference purposes.
7. Maintains cash book and prepares a cash book analysis to determine the cash inflow and out flow of the organisation.
Banking
1. Make cash withdrawals to meet immediate costs of the company to ensure for the effective and smooth running of activities.
2. Makes bank transfers to ensure that both the internal and external customer is paid timeously.
3. Prepare payment receipts making sure that all required documents are attached to facilitate payments.
4. Receives and receipts cash payments from clients and operators in compliance with the Accounting procedures of the organisation.
5. Compiles banking summary reconciliations on a daily basis to ensure correct transactions have been captured in order to account for all transaction as well as understand the financial position of the organisation.
6. Makes follow up with transfers to ensure payments are done timeously and avoid delay in any payments that will affect the organisations cash flow.
7. Records the amounts to be banked in deposits books to take account of cash surrendered or paid to the office and for reference accounting purposes.
8. Sends the cash and transfers for banking timeously to avoid any lose or misappropriation of funds.
9. Attends to queries related to deposits made at the bank to ensure corrections are done if any to ensure accuracy of such financial information.

Receipting
1. Liaise with relevant ministries to identify their payments and to determine allocation of money.
2. Receive and receipt money and send it for banking.
3. Ensure that Accounts Clerk adhere to the relevant policies and procedures through verifying and checking work done.

Reporting
1. Prepare cash flow reports and submit to the MD and make follow ups on transfers to ensure payments are done timeously and avoid delay in any payments that will affect the organisations cash flow.
2. Oversee cash flow statements and also identify where much outflows are emanating from so as to proffer recommendations that will aid in investment decisions.
3. Assist the Accountant in the development of financial reports to ensure audit deadlines are met and the company’s books reflect the position the true position of the company.
4. Compile the sales report and prepare the necessary calculations in ensuring that all monies are reconciled before signing the reports.

Qualifications and Experience

1. Degree in Accounting or Equivalent
2. 5 ’O’ levels including English and Maths / Accounts
3. Part CIS, SAAA
4. 2-3 years of relevant experience.

How to Apply

Applications from persons meeting the above stated requirements, a detailed curriculum vitae and copies of proof of qualifications clearly headed “Senior Accounting Assistant” to should be submitted to;

The Human Resource Officer – Head Office
CMED Private Limited
HARARE
E-mail address: [email protected]

Not later than Wednesday 28th February 2024