Job Description

Applications are invited from suitably qualified and experienced persons for the following post:

REGISTRY DEPARTMENT

JOB TITLE: SECRETARY

Duties and Responsibilities

Duties and Responsibilities

Receiving, screening visitors and assisting as necessary.
Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone and email, directing them as appropriate.
Maintaining diaries and arranging appointments.
Receiving incoming and outgoing mails and directing them to their relevant departments.
Receiving papers for meetings and preparing files.
Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages
Maintaining records through retrieving, retaining, storing, compiling, coding and updating files as appropriate.
Ordering of office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
Monitoring monthly departmental expenditures
Coordination of travel itineraries for meetings, conferences, seminars and workshops
Helping in the organization of special projects, events and office activities
Serving tea and refreshments
Photocopying and printing documents for the office
Any other duties as assigned from time to time

Qualifications and Experience

Qualifications and Experience.

5 ‘O’ levels including English Language.
A first degree in Office Management, Administration, Business Management or related degree.
A qualification in secretarial studies obtained from a reputable institution will be an added advantage.
At least one (1) year working experience in a similar function.
SKILLS AND COMPETENCIES

Good communication skills both oral and written;
Should possess good interpersonal skills;
Planning and organizing skills;
Computer literate in MS Word, MS Excel.

How to Apply

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:

The Deputy Registrar (Human Resource)

Midlands State University

[email protected]

Application documents must be in a single scan pdf format.

*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.

This advert will remain active until all the advertised posts have been filled. Applications will be considered on a rolling basis.

Applicants should clearly state the post being applied for in the subject line.

Please note that only shortlisted candidates will be communicated to.