Job Description

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts. Our work is grounded in the commitment to the universality of human rights. Driven by diversity and founding our asks in evidence and experience, we take sides against poverty and injustice everywhere. Feminist approaches guide all our analysis, action and interaction.

OXFAM SAF Zimbabwe Office is seeking applications from qualified and interested companies to register as suppliers in the lots listed below for the period April 2024 to March 2026.
Interested companies should submit their Expression of interest (EOI) which should include:

Lot 1: Transport and Travel (Courier, Freight, passenger travel, passenger vehicles, vehicle hire, vehicle maintenance, vehicle parts and accessories)

Lot 2: Security Services (alarm systems/ radio, guards, surveillance)

Lot 3: Hospitality Services, Conference Facilities, and Accommodation Facilities

Lot 4: Consultancy Services

Lot 5: Office Cleaning and Sanitary Services

Lot 6: Travel Agency

Lot 7: Stationery Supply

Lot 8: Shelter and Construction (Construction Service and Construction Design, Emergency Shelter, Masonry and construction materials, Metalwork, Painting and Decorating, Timber and Carpentry)

Lot 9: Furniture and Homeware

Lot 10: Printing and Media (Advertising, Graphic Design, Photography, Publications and Translation)

Lot 11: Communication and IT Equipment (Audio equipment, Communication Services, Computers and Accessories, Maintenance, Network, Printers and Scanners and Copiers, Satellite)

Lot 12: Solar systems (Supply, Design, Installations, Maintenance and Repairs)

Lot 13: Insurance services

Lot 14: Clearance agencies

Lot 15: Footwear, Clothing and Luggage

Lot 16: Electrical Installations & Repairs, Plumbing and Building Maintenance

Lot 17: Education and Training (Adult Education, Vocational Training, Staff Training)

Lot 18: Farming services and inputs (Agriculture, Livestock, Veterinary)

Lot 19: Hygiene, Health and Safety (Cleaning, Fire Prevention, Protection and Fighting, Medical, Personal Hygiene, Personal Safety,)

Lot 20: Power (Cables and distribution, fuels and Lubricants, maintenance, Parts and accessories, generators, Storage and Batteries)

Lot 21: Food and Drink

Lot 22: Tools, Hardware, and Fixings

Lot 23: Water and Sanitation (Drilling, Fittings, Pumps and spares, Sanitation Equipment, Water Distribution, Water Storage, Water Testing, Water Treatment)

Duties and Responsibilities

N/A

Qualifications and Experience

Requirements / Selection Criteria

To be eligible, applicants must attach the following documents to support their application:

1. Cover letter (expressing interest and specifying category applied for), Company Profile clearly stating physical address, phone number and email address,
2. Recent and current trade references (at least three) with proof of work done in the last 12 months,
3. Certificate of Incorporation,
4. Membership certificates with relevant regulatory bodies,
5. Valid practicing License from \pensions and Insurance Authority (for Insurance Companies)
6. VAT Registration and valid Tax clearance certificates from ZIMRA,
7. Payment terms – preferably 14 – 30 days after delivery or service provision.
For all IT related goods and services, applicants should show proof of being accredited as either Support Centre’s or solution providers for companies such as Microsoft, HP, Dell, APC, Lenovo etc.

How to Apply

Terms and Conditions

1. All suppliers that are currently supplying goods/services to OXFAM must re-apply with all documentation attached as mentioned above.
2. Interested vendors / suppliers should submit electronic copies with clearly labeled lot number / categorie in the email subject to [email protected].
3. Only successful organizations will be notified after preliminary evaluation and due diligence / site visits will be conducted by Oxfam Bid Committee.
4. All clarifications must be directed to [email protected] not later than 15th January 2024.
The closing date of submission of applications is Monday 22 January 2024, at 17:00hrs CAT. Any submissions made after this date will not be considered.

VacancyHQ Expert Job Listing Tips

Great. In my experience, navigating through job listings can be a challenging process. Here are some tips, highlight and analysis based on the Oxfam job listing.

Tips for success

Tailor your Profile: In this particular situation, you are applying as a company. Therefore, you should structure your company's profile to fit with Oxfam's areas of need. This could include highlighting significant projects relevant to the listed lots.
Promote your Experience: Oxfam places emphasis on recent and current trade references, you must showcase your successful delivery of similar services/products as asked for over the last 12 months.
Highlight your Competence: In the world of jobs in Zimbabwe or anywhere in the globe, it's not enough to be qualified, you must be competent. Show proof of relevant licenses, memberships, and certifications that attest to your company's competence.
Tax Clearance: Remain in good standing with tax bodies. A valid Tax clearance certificate is another important requirement for this application.
Terms of Payment: Lastly, note the stipulated preferable payment terms- 14 - 30 days after service provision or delivery. This must be financially viable for your company.

Areas to take Note

Application Process: Ensure you attach ALL required documentation in electronic copies via the mentioned email address.
Application Deadline: Vacancies in Zim, just like elsewhere pay attention to deadlines. Note the application closing date is 22 January 2024, at 17:00hrs CAT.
Re-application for current suppliers: If you're currently supplying goods/services to Oxfam, you must re-apply with all documentation. No exceptions.
Lot Labeling: When submitting, label the lot number/category clearly in the email subject.
Clarification: Seek clarifications through the proper channel, using the mentioned email address.

Standout Strategies

Accreditations: Possessing accreditations from reputable sources can make you stand out. This is especially important for all IT-related goods and services.
Prompt Communication: In the competitive employment opportunities in Zimbabwe, prompt responses to requests for clarification can indicate your firm’s efficiency and commitment.
Reference: Leverage references from notable and larger scale projects showcasing your expertise and the high-quality services you provide.

Important yet often Missed Elements

Validation: Many novice applicants overlook the importance of validation. The requirement for a Valid Practicing License for insurance companies, for example, is not to be taken lightly.
Application Process: Every detail in how to apply is crucial. For instance, note the distinct email address provided for submission.
Proof of Ability: Oxfam asks for proof of previous successful service delivery. Your ability to demonstrate this could make the difference between securing job offers in Zimbabwe or not.

In conclusion, when seeking to explore these job vacancies in Zim, it's always about showcasing your fit and competence. Oversights might cost you the job. Be keen, thorough, and put your best foot forward.

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