Job Description

Total Energies Is Looking For A Recruitment & Training Coordinator

Duties and Responsibilities

Recruitment
· Update Recruitment Procedure, organizational charts and identify gaps and ensure all positions have Job descriptions.
· Prepare annual Recruitment Plan with the Human Resources Manager and Talent Developer and Prepare & monitor the annual Recruitment Budget.
· Manages all stages of recruitment, including advertising, posting of vacancies on Job posting, shortlisting, scheduling, participating/conducting interviews of candidates with departmental managers and Human Resources Manager, preparing offer documentation, facilitating medical examinations and police clearance checks , checking references and ensuring proper job orientation .
· Create personnel files for new employees and Files applications of candidates, updates recruitment database
· Ensures that all recruitment documentation are correctly completed by all interviewers and filed accordingly
· Maintains HR files and team members personal records and files (soft and hard copy) up-to-date: contract, copies of identity card, driving licenses, bank account number, change in conditions, promotion letters, disciplinary letters.
· Assist the Talent Developer in the Recruitment & Selection Process
· Facilitate the on-boarding of new employees, internal movements and promotion together with the Talent Developer
· Ensure that all employees receive their access cards and the appropriate individual restrictions are applied
· Monitor probation period for new recruits, internal movements and promotion
· Dematerialisation and update of all personnel files and ensure they contain all necessary documentation, such as employment contract, personal details, EIAs, warnings, training details, emergency contacts and so on
· Updates and analyses monthly HR dashboard
· Assist the HR Manager in the drafting of relevant policies & procedures
· Ensures all Job descriptions are up-to-date and signed by all parties, annually.

· Ensures the strict control of headcounts and accurate and timely headcount reporting quarterly
· Ensures accurate annual headcount reporting in SoGre@t
· Conducts Exit-Interviews for staff and ensures exit forms are filed.
· Coordinate Total University Partnership & Young Graduate Programme.
Training
· Coordinates all Training Activities for the Affiliate and manages training on LIZZY Training Platform.
· Monitors and communicates training status of mandatory training, monthly
· Monitors and communicates employee training progress to reach the recommended annual training days, quarterly
· Update Training procedure, Implement Training Policy and coordinate employee orientation; Coordinate training logistics for both local and regional/international training sessions.
· Maintenance and co-ordinate the use of local training facility (TTA)
Work with Talent Developer, line managers and Mancom to identify TZIM specific training needs
Ensure that all employees have an Individual Training Plan that achieves the mandatory training days per employee as set by the company
Work in collaboration with the HR Manager, Mancom and Line Managers in the elaboration of the Training Plan, training matrices and ensure the execution of same
Research and Identify the most suitable training and training providers that meet our training needs
Liaise with different training providers and negotiate with them so as they meet our specific needs and budget
Organise training sessions and inform relevant managers and attendees in advance
Manage all administrative tasks (input, registration, follow up, among others) on HRIS
Manage the logistics (Local Training: training room, trainer, lunch & tea breaks and so on; International trainings: Air Ticket and hotel booking)
Strict monitoring of the training budget
Follow up on training KPIs
Manage E-Learning Platform (Registration of users, positioning on e-learnings, monitor completion of Mandatory e-learnings)
Monitor all trainings including Mandatory trainings and those that require refresher
Meet with the Managers before the EIA Campaign to advise on the different trainings (mandatory, local, E‑learnings, development needs etc)
Work with Talent Developer, line managers and Mancom to assess employees’ competencies and assist them in bridging the gaps
Ensure compliance with audit requirements (SMT, MAESTRO, Head Office audits) and participate in relevant audits as and when required.

Employee Welfare, engagement and performance
· Manage and coordinate the organization’s Annual Performance Review exercise (EIA), Skills Management exercise
· Productivity monitoring, control and optimization
· Lead the Better Together Project in the affiliate by ensuring the implementation of the different related initiatives and action
· Plan and implement relevant HR Projects e.gs Total Survey and corresponding action plans
· Assist in implementing action plans following employee surveys eg TotalEnergies Pulse Survey.
· Responsible for initiatives to promote employees’ engagement, retention, welfare & well-being, as measured by the Total Survey as well as to ensure a healthy and pleasant working environment.
· Responsible for the organization of employee engagement/welfare activities.
· Coordinates the event management aspect of all welfare and employee engagement initiatives, including tender process, internal and external meetings and site visits.
· Drives the appropriate change management and Staff communication initiatives based on best practices approach

Administration
· Manages HR CAPEX Budget (office and residential) and attend capex / opex meeting
· Update Company asset register for HR capex purchases and create HR Capex and specific OPEX purchase requisitions on my e Proc
· Ensure replacement of office and company houses furniture and equipment
· Ensures accurate and timely updates of HR Business Review presentations
· Ensures that ANAEL/HRIS or equivalent HR tool is accurate and extracts reports quarterly or as required

· Ensure accurate and timely monthly HR Highlights and assist in adhoc projects as assigned by management.
· Act as a back-up to HR Administrator with payroll processing and payment of all remuneration and social charges during the latter’s absence, and processes payroll every 6 months, in line with applicable legislation, Group and TZIM policies and procedures.

Qualifications and Experience

· A Social Science/ Human Resource Degree plus a recognized professional qualification
· At least 3 years' working experience in a supporting role in organizational HR development spectrum and/or Proven work experience as a Training Coordinator, Training Facilitator or similar rôle
· Familiarity with traditional and modern job training methods and techniques
· Strong interpersonal and communication skills
· Good organizational skills

How to Apply

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