Job Description

JF Kapnek Zimbabwe a registered PVO 1/86 which has been operating in Zimbabwe since 1986 whose mission is to improve family health, reduce child mortality and create educational opportunities for the children of Zimbabwe through the implementation of scalable, sustainable programs is seeking to fill the vacancies below:
Job Title : Provincial Strategic Information and Evaluation Officer
Reporting to : Provincial Coordinator/SIE Manager
Location : Midlands

Main Purpose of the Job:
The TB - TAP Provincial SIE Officer is responsible and accountable for implementing and monitoring the TASQC TB Treatment Access and Prevention (TASQC TB-TAP) program activities within the health facilities in Midlands province. The TB Provincial SIE Officer will support, mentor and work with District TB-TAP DECs and be responsible for all technical aspects of the program, operational support, and coordination/networking, in line with organizational and MOHCC national guidelines and targets. TB-TAP Provincial SIE Officer will work with MOHCC, District TB Coordinators and Health Information officers. The TB SIE- TAP officer will be reporting to the Provincial TB- TAP Coordinator.

Duties and Responsibilities

Key Responsibilities
Support the Provincial TB - TAP Coordinator manage the TASQC TB-TAP program resources within the districts supported.
• Prepare the monthly budget and workplan in consultation with the district team.
• Oversee the use of organizational resources in line with JF KAPNEK's policies, the grant agreement, and in compliance with the USAID rules and regulations as applicable.
• Manage data driven site identification, placement, and the recruitment, orientation, deployment, and performance management of all HRH resources (locums for TB)
• Submit monthly projections and monitor expenditure against budget, explaining any variations thereof
• Submit timely requests and acquittals for resources in line with financial management policies and other relevant SOPs to support program implementation.
Assist the DTHIO in managing district program resources for the organization.
• Support the DTHIO in preparing the district annual budget and workplan in consultation with provincial team.
• Support the DTHIO in utilizing organizational resources in line with JF Kapnek Trust's policies, the grant agreement, and in compliance with the USAID rules and regulations as applicable.
• Assist the DTHIO in submitting monthly projections and monitor expenditure against budget/coasted plan.
• Submit timely requests and acquittals for resources in line with financial management policies and other relevant SOPs to support SIE implementation.
Support the implementation of District SIE/M&E activities for TB program.
• Train, mentor, coach, and conduct competency assessment and sign-off of TB Data Entry Clerks (DECs) on all SIE systems and activities at district and facility levels.
• Support the TB DECs in the implementation of district SIE/M&E activities for TB programs.
• Forge enduring relationships with the Provincial Health Executive (PHE) and District Health Executives (DHEs) to ensure easy access to health facilities and health facility data and nurture a synergistic effort in implementing SIE activities for TB program.
• Assist the PHE and DHEs in adopting national TB SIE/M&E systems, guidelines, and standard best practices on data quality.
• Participate in strategic PHE and DHE meetings and share SIE/M&E updates, progress on data quality improvement activities and challenges that need the PHE/DHE'S attention.
• Provide timely and accurate data dashboards to the PHE and DHEs to support a data driven approach to resolving district level challenges affecting the TB program.
• Support the PHE and DHEs in coordinating all SIE/M&E plans/activities for partners working on TB program within the district.
• Work with the PHE/DHE in conducting facility level RDQAs assessments and data quality supportive supervision of TB program.
• Support the PHE/DHE in conducting skills audits and coordinating training of healthcare workers SIE/M&E systems for TB program.
• Support facilities to implement a standard records management (paper based and electronic EHR - including flow), retention and archiving system for all facility records (TB registers, monthly health facility reports, patient care cards/booklets, TB community reports etc
• Support facilities to implement routine EHR/electronic record audits and ensure electronic records are always up to date.
• Support facilities to utilize standard EHR electronic record reports to improve patient care (diagnosis, treatment, defaulter, follow up specimens, treatment outcomes etc)
• Support facilities to implement the standardized data consolidation meeting system and produce defined outputs (TB RDQA, register audits, data analysis cascades, data validation report, meeting minutes, TB MRF etc)
• Provide feedback on the implementation of tools and provide inputs into new/revised tools.
• Support facilities to implement data quality improvement activities (TB RDQA)
• Identify health worker capacity needs, train, and mentor as necessary on the minimum package of TB SIE activities at facility level.
Support the reporting, data analysis and utilization of data at facility level.
Oversee and monitor TB DECs to ensure they:
• Support facilities to accurately and timely aggregate data weekly/monthly/quarterly from primary data sources and ensure that all data reported reflect the correct enumeration of individual clients served.
• Support the facility level teams to produce cascades and other relevant data analysis dashboards/charts to monitor the implementation of TB services.
• Support facility level teams to interpret cascades and dashboards and draw up action plans to close any gaps noted.
• Support facilities to work with community partners to produce holistic data free of duplication of reporting across all data sets.
Reporting, data quality, data analysis, and use for the program implementation
With support from TB DECs ensure:
• Support the timely collection of all facility level reports to the district through existing
МОНСС (Ministry of Health and Childcare) channels.
• Timely and accurately enter all program weekly, monthly, and quarterly data into JF KAPNEK (DHIS2, ODK, etc) and USAID (DATIM) databases.
• Perform quality checks on all data entered in JF KAPNEK (DHIS2, ODK etc) and USAID (DATIM) databases (completeness, outlier analysis, validation rule analysis etc), and correct all errors or obtain comments from programs for entry into databases justifying any abnormal data.
• Analyze routine weekly/monthly/quarterly data and provide feedback to programs on facility level performance to aid preparation of remedial action plans for rectifying mediocre performance or documentation of best practices.
• Support district program team in using data to identify facility level gaps.
• Use data to identify sites with data quality challenges, prioritize the sites based on priority indicators and conduct RDQAs at such sites.
• Support data collection (including supervision of data collectors) for rapid assessments, deep dives, and data calls to evaluate program implementation.
• Support the data entry, reporting, analysis, and use of all program evaluation data
Transport
• When need arise, help with transportation by driving JFK District program vehicle in and around the district of operation for the purposes of the program.
• Drive JF Kapnek District program vehicle outside the district of operation as may be assigned to fulfill the needs of the program.
Administration & Human Resources
• Manage the engagement and utilization of locum Data Entry Clerks
• Assist the DTHIO/PTHIO in ensuring the timely submission of all administrative documents and reports (vehicle logbooks, asset verification checklists, petty cash certificates.) in line with relevant SOPs.

Qualifications and Experience

Qualifications, Skills, and Experience:
• A quantitative bachelor's degree in either of the following disciplines mathematics, statistics, demography, data science, monitoring & evaluation and information systems
• Demonstrate
working knowledge of quantitative data collection systems in the
MoHCC, including familiarity with processes of strengthening district level M&E capacity, and data analysis using Advanced Excel and Power BI, or any other data analysis software.
• A clean Class 4 Driver's License
• Experience with DHIS2.
• Minimum of 3 years' experience and demonstrated practical skills in monitoring HIV and AIDS, TB, care and support programs
Functional skills and knowledge:
• Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements will be an added advantage.

How to Apply

How to apply
Submit your application via the button below
JF Kapnek Zimbabwe has zero tolerance towards Sexual Harassment and is committed to the upholding of children's rights. The successful candidate will be required to commit to child protection/safeguarding and to be bound by the JF Kapnek Zimbabwe Child Protection Policy.
JF Kapnek does not charge any fees during its entire recruitment process.
Deadline: 6 October 2024. Applications will be considered as they are received.

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