Job Description

Position: Project Officer
Location: Harare
Type of Contract: Fixed Term Contract
Summary of responsibilities
The Project Officer will be responsible for coordinating and implementing a project that
focuses on people who use and inject drugs (Key populations) and activities to support
this vulnerable population, with the ultimate goal of improving their overall health and
well-being.

Duties and Responsibilities

1. Duties:
1.1 Project coordination 40%
• Prepare project data files of stakeholders and relevant civil society groups.
• Organize meetings with project stakeholders whenever required.
• Provide documentation and reports of the meetings and workshops to the Head of
Programs
• Prepare reports on a monthly, quarterly and annual basis;
• Provide technical inputs in the preparation of training materials whenever required;
• Coordinates implementation of project and filing project reports and other
documents in the office.
• Collaborate with stakeholders to develop comprehensive project plans, including
objectives, timelines, and resources required.
• Ensure timely and effective implementation of project activities in accordance with
the established plans.
• Monitor progress, identify potential risks, and proactively develop strategies to
address any obstacles.
1.2 Stakeholder coordination and engagement 30%
• Establish and maintain strong working relationships with key stakeholders, including
local health authorities, community organizations, and support service providers.
• Coordinate regular meetings, workshops, and training sessions to facilitate
collaboration and knowledge sharing among stakeholders.
• Engage with key population groups to understand their needs, preferences, and
challenges, ensuring their voices are heard throughout the project.
• Represent the organisation in technical working groups from line ministries and
partners.
1.3 Documentation and Reporting 30%
• Timely submission of good quality reports to the Head of Programs and other
stakeholders in line with the organisation’s reporting calendar;
• Identify funding and partnership opportunities for the organisation and contribute in
developing concept notes and proposals.
2 | P a g e
• Documentation of most significant results, lessons learned and success stories in the
respective province for the various projects
• Maintaining digital media archives with photos and videos for all activities in the
respective province including all program related documents
• Provide regular updates to project management and stakeholders, highlighting
achievements, challenges, and recommendations for improvement.
• Reporting on project outcomes to track progress and inform decision-making for
continuous improvement.

Qualifications and Experience

2. Person Specifications:
2.1 Educational and Professional Qualifications
• Minimum degree in Social Sciences, development work or related field.
2.2 Experience
• A minimum of 3 years’ experience in development work, including experience
working in SRH and with Key Populations.
1.3 Key Skills and competencies
• Hands-on experience in project management, monitoring and evaluation.
• Strong training skills and commitment to participatory processes.
• Displays cultural, gender, religion, race, nationality and age sensitivity and
adaptability.
• Ability to manage priorities to meet deadlines.
• Good communication, interpersonal and reporting skills.
• Demonstrated capacity for leadership and management.
• Understands and appreciates the trends and dynamics in marketing and
communications
• Strong passion in creative arts, social media, IT and youth development work
• Exceptional creativity and innovation

How to Apply

How to Apply
Candidates who wish to apply for this vacancy should send detailed application letter and
CV to [email protected]
Please note: Although we value all applications, unfortunately feedback will only be provided
to short-listed candidates.
Deadline: 08 March 2024