Job Description

VACANCY!!!
PROCUREMENT OFFICER
We are looking for an astute procurement officer to assist the Head-Procurement in
ensuring that purchased items are both cost-efficient and of high quality. The
procurement officer's responsibilities include supervising staff, maintaining positive
supplier relations, evaluating supply options, approving purchases, and maintaining
accurate records.
To be successful as a procurement officer you should have an analytical mind and keep
up with product and service trends. Ultimately, a top procurement officer should be
able to negotiate well and ensure that all purchases comply with company standards.

Duties and Responsibilities

Key Responsibilities
The incumbent’ key responsibilities shall include but not limited to: -
• Implementation of the procurement activities of the Company;
• Securing the adoption of the appropriate method of procurement;
• Preparation of Bidding Documents in compliance with provisions in or under the
Public Procurement and Disposal of Public Assets Act;
• Preparation of Bid Notices and Short-lists;
• Co-coordinating the bidding process, including pre-bidding Meetings,
clarifications, and the receipt and opening of Bids;
• Supervision of the Authority’s Evaluation Committee;
• Preparation of Evaluation Reports including Contract Award Recommendations;
• Timely submission of Evaluation Reports to the Head-Procurement;
• Drafting of Contract Documents;
• Preparation of Procurement Reports to the Head-Procurement;
• Coordination and facilitation of the procurement requirements of the Company in
line with the Procurement Policy Guidelines;
• Pre-qualification of suppliers as provided in the procurement policy;
• Compliance with procurement procedures;
• Ensuring healthy relationships with Suppliers;
• Liaison with Government Authorities and provision of logistical support in
coordinating deliveries of supplies and in obtaining customs clearance for
imported goods;
• Preparation of documentation and draft correspondence for Duty and Tax
Exemption Certificates and ensuring timely submissions to the Head-
Procurement;
• Supervision, training, and development of subordinates to achieve optimum
functional performance.

Qualifications and Experience

Minimum Qualifications & Experience
• University degree in Supply Chain Management or equivalent,
• Diploma in procurement and supply from CIPS.
• At least five years’ experience in a similar role.
• Computer applications in Excel, Word and in particular Procurement
Management Information system such SAP and ERP.
Attributes
• Strong people management skills and excellent leadership qualities.
• Excellent interpersonal and communication skills.
• Adaptable, flexible, able to take initiative and prioritize among competing
demands.
• Knowledge of sourcing and procurement techniques as well as a dexterity in
“reading” the market
• Talent in negotiations and networking.
• Aptitude in decision-making and working with numbers.
• Experience in collecting and analyzing data.

How to Apply

Applicants should submit their Application Letters clearly indicating the position
applied for together with detailed Curriculum Vitae and Certified Copies of Certificates
to: [email protected] not later than 31 May 2024.

Procurement Officer

Job Description

Duties and Responsibilities

Qualifications and Experience

How to Apply