Job Description

Who We Are?
With over 20 years of experience, Population Solutions for Health (formerly PSI/Zimbabwe) is looking for candidates who hold the requisite qualifications and experience to apply for the exciting position below.

Duties and Responsibilities

Your Contribution – Key Responsibilities
• Solicits for and evaluates quotations from local and international suppliers.
• Prepares comprehensive bid analysis for approval in line with organisational guidelines.
• Negotiates for best value for money (payment terms, after sales service, warranty), also bearing in mind the available budget.
• Generates Purchase Orders in QBE system following approval of bid analysis.
• Maintains Purchase Order accuracy in QBE system through amending and matching lines to ensure no hanging commitments remain.
• Follows up and expedites Purchase Orders to ensure timely delivery of goods and services.
• Monitors supplier performance related issues i.e., key performance indicators such as right quality, right quantity, and price variations.
• Facilitates supplier payments by ensuring timely submissions of invoices to finance for processing.
• Conducts supplier/vendor assessments (compliance, suitability, and capacity to provide goods and services.)
• Identifies and recommends new vendors for inclusion on the supplier database as and when the need arises.
• Takes the lead in review and updating of Purchase Order status in the QBE system.
• Reviews commitment details at Requisition and Purchase Order stage and takes appropriate action towards commitment clean-up.
• Actively updates the following reports: Open Purchase Order status, Purchase Order Interface listing and Commitment listing.
• Actively updates Order Tracking sheet weekly.

Qualifications and Experience

What Are We Looking For?
• Degree in Logistics or MCIPS.
• Membership of a relevant professional body such as CIPS or CILT a definite advantage.
• At least 3 years working experience within procurement field preferably with an NGO or in the Social/Health sector.
• Computer skills – Word, Excel, PowerPoint, Lawson ERP and ability to trouble shoot.

How to Apply

How to apply?
In return, PSH offers competitive remuneration, commensurate with qualifications and experience. PSH is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin or disability.

All interested candidates are encouraged to follow the following steps when applying:
Step 1: Complete the Application for the position you wish to apply for:

1. Click Here to apply for the Procurement Officer position.

Step 2: Send your updated CVs to [email protected]

All Applications should be shared not later than December 11, 2022.

Please note that applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.

Click to Apply

VacancyHQ Expert Job Listing Tips

Sure, let me break it down for you:

Tips to Assist Potential Applicants

Relevant Experience: Emphasize experience in procurement, especially within NGOs or Social/Health sector. In my experience, context-specific knowledge betters your chances.
Qualification Highlight: Highlight degree in Logistics or MCIPS and membership of CIPS or CILT. This sits well with vacancies in Zimbabwe that look for rigorous academic and professional training.
Technical Skills: Try to showcase your ability in Word, Excel, PowerPoint and Lawson ERP. Being a technology-savvy candidate can give you an edge in job vacancies in Zimbabwe.
Demonstrating Soft Skills: Remember to highlight abilities such as negotiation, making and tracking purchase orders, and supplier/vendor assessment - these are critical for this role.
Incorporate Keywords: In CV and cover letter, use words from the job description like 'bid analysis', 'supplier performance', 'commitment clean-up', which could help with getting past the automated systems (ATS).

Areas to Take Greater Note of

Application Deadline: The last submission date is December 11, 2022. Promptness is key for job offers in Zimbabwe and beyond.
Application Process: Follow the specified application process precisely, including filling out the application form and sending your CV to a specific email address.
Equal Opportunity Employer: PSH practices non-discrimination. Encouragingly this broadens employment opportunities in Zimbabwe.
Professional Membership: Membership of a professional body such as CIPS or CILT is a distinct advantage.
Remuneration: Note that the salary is competitive and aligns with qualifications and experience.

Standing out in a Crowded Candidate Pool

Display Multi-Skilled Proficiency: Competence across procurement, negotiation, data analysis, and systems operation (specifically QBE) would make you distinct in your job search in Zimbabwe.
Show Results: Back up your skills with clear, measurable achievements in your previous jobs. For NGO jobs in Zimbabwe, demonstrating value delivered matters.
Tailor CV: Align your CV with the language and requirements of the job listing. In application processes for Zimbabwean jobs, specific tailoring generally works.

Important Elements Novices May Overlook

Understanding the Role: Most novices may not fully understand the complexity of procurement as it's more than just purchasing - it involves bid analysis, negotiation, tracking and assessment.
Timeliness and Efficiency: Preferred candidates are those who can ensure timely delivery and actively update systems and reports - a nuance many novices miss in vacancies in Zimbabwe.
Preferred Candidate Profile: PSH prefers someone with NGO or Social/Health sector experience. This specificity is easy to miss but hugely impacts recruiter decisions in recruitment agencies in Zimbabwe and elsewhere.

Remember, it's not just about matching skills but also about demonstrating how your past achievements align with the new role's requirements. Be proactive, thorough, and, above all, genuine in your application. Apply thoughtfully and you'll surely stand out. Good luck with nailing down this and more NGO vacancies in Zimbabwe!