Job Description

Responsible for maintaining positive supplier relations, evaluating supply options, conducting preliminary evaluation of purchases, and maintaining accurate records

Duties and Responsibilities

• Source quotations and prepare comparative bid analysis.
• Raise Purchase orders and have documents reviewed and signed by respective departments.
• Procurement of goods and services following the Procurement policy.
• Support the preparation of proper and complete specification for goods and services.
• Ensure quality and quantity control of procured goods and services as per specifications.
• Ensure that suppliers are paid on time and communicate of such payments to suppliers.
• Follow up with suppliers to ensure speedy and complete deliveries of ordered goods.
• Carry out due diligence on suppliers and maintain an updated approved list of suppliers.
• Carry out regular market surveys for regular goods and services to ensure that the organisation continues to get value for money (VfM)
• Ensure that files are up to date as per the procurement filing and documentation guidelines.
• Ensure that files are clearly and legibly labelled for easy access and retrieval of documents.
• Keep both manual and electronic files in an orderly manner.
• Conduct supplier selection, management, and evaluation.
• Tracking goods and services that are in the procurement cycle.
• Managing the contracts portfolio for the Admin section (following contracting process, everyday supplier relationship management, create and follow-up on the contracts schedule).
• Responsible for all aspects of the procurement process (drafting tender specifications, launching tenders, etc.).

Qualifications and Experience

• Degree in Procurement/ Supply Management/ Purchasing and Supply Chain/ Logistics or higher.
• Working on professionalization with bodies like CIPS or Membership of Professional Body is a distinct advantage.
• A minimum of 3 years’ experience in procurement or supply chain management.
• Ability to work fast and accurately under intense pressure with minimum supervision.
• High level of integrity, honesty, commitment, and professionalism; Ability to multitask.
• Computer skills, including proficiency in Email, Microsoft Excel and Microsoft Word are essential.
• Good record keeping excellent interpersonal and communication skills and good command of English (both written and oral).
• A clean class 4 driver’s license is a must.

How to Apply

Interested candidates should send one-page motivational letter including expected salary, and a detailed CV to [email protected] by Tuesday 9 January 2024. Applications should be clearly written "Procurement Officer" in the subject line.
Only short-listed candidates will be contacted.