Job Description

The following vacancy has arisen within the Council and suitably qualified candidates are invited to apply for the post of:

PROCUREMENT OFFICER – HARARE OFFICE
Reporting to the Registrar who is also the Chief Executive Officer of the MDPCZ.

Duties and Responsibilities

• Seeking and processing quotations for goods, services and works required.
• Preparation of bidding documents and managing the tender process in compliance with the PPDPA Act (Chapter 22:23).
• Preparation of bid opening and evaluation reports.
• Raise purchase orders for goods, services and works.
• Liaise and negotiate with suppliers, ensuring efficiency in quality, quantity, delivery times, and transport costs.
• Maintain procurement processes that enable the effective procurement and delivery of quality goods and services to requesting offices.
• Prepares Procurement Returns for submission to PRAZ and other internal reports as assigned.
• Submit invoices and delivery notes for filing along with supporting documents.
• Organise travel, accommodation, and flight bookings for Board members and staff on official business.
• Ensuring adherence and compliance with Public Procurement and Disposal of Public Assets Act (PPDPA) [Chapter 22:23] and the relevant amendments.
• Preparation of monthly, quarterly and yearly Procurement Reports in line with PRAZ and other internal guidelines.
• Any other duties that may be assigned by the Registrar.

Qualifications and Experience

• A Diploma in Procurement Management, Purchasing and Supply, Supply Chain Management from a recognised institution or CIPS.
• A relevant degree will be an added advantage.
• At least 2 years of work experience in procurement.

SPECIALISED KNOWLEDGE
• Knowledge of procurement and administration processes, policies, principles and practices in the Public Sector.
• Strong knowledge of the Public Procurement and Disposal of Public Assets Act.
• Proficient in the use of computers and computer software relevant to the position such as Zimbabwe Electronic Government Procurement System.

SKILLS REQUIREMENTS
• Communication and Interpersonal skills.
• Networking and relationship building skills.
• Organizational skills (planning, time management, work prioritization).

COMPETENCY REQUIREMENTS
• Capable of maintaining quality whilst working under pressure and adhering to deadlines.
• Compliance with rules, regulations, processes and procedures.
• Professionalism and adherence to good work ethics (integrity, dependability, punctuality, etc.).
• Willingness to learn and improve on a continual basis.
• Results and performance driven.
• Team player.

How to Apply

Interested and qualified candidate should submit their application letter, detailed CV stating expected gross salary by not later than the 11th of April 2025. Applications should be emailed to the:

The Registrar, MDPCZ
No 8 Harvey Brown Avenue, Milton Park
P O Box CY810, Causeway
Harare
Email: [email protected]

The Registrar, MDPCZ
No. 2 Robertson Street,
Parkview,
Bulawayo
Email: [email protected]

Please note only shortlisted applicants will be responded to.

Click to Apply