Job Description

Job Description – Procurement Officer
Summary
Help - Hilfe zur Selbsthilfe, is seeking a Procurement Officer for the USAID-BHA funded Action against hunger and food insecurity (Aahfis) Project in Zimbabwe. The Aahfis seeks to sustainably improve the humanitarian food insecurity situation in Gwanda rural district. The implementation timeframe for the project is December 2023- December 2024.

What You’ll Be Doing (Essential Duties)
The program is an integrated, humanitarian food assistance and drought mitigation intervention. The Procurement Officer is responsible for evaluating suppliers, maintaining relationships, approving products, and ensuring the cost-effective procurement of materials, parts, or goods. A detailed outline of roles and responsibilities include:

Duties and Responsibilities

• Daily coordination of project procurement activities.
• Full understanding of Help procurement policies and formats. Assists, as needed, in training staff and partners on these policies.
• Assist program and operational personnel in regular procurement planning meetings.
• Assists staff as needed in creating clear and understandable purchase requests and other documentation.
• Collect quotations and bids from the market as assigned by Help management – as per organisational and project standards and formats.
• Prepare the required documentation of supplies and transactions and complete to Help standards.
• Assist in the maintenance of thorough procurement files as outlined in the organisational procurement Policies and Procedures.
• Assist the program and office staff with procurement activities, as required.
• Creating and maintaining relationships with venders/suppliers
• Making professional decisions in a fast-paced environment
• Maintaining purchase records and other important data
• Negotiating pricing and supply contracts
• Developing plans for purchasing services, and supplies
• Ensuring that the services/products and supplies meet quality standards
• Creating and maintaining the project asset register.
• Maintaining and updating a list of suppliers

Qualifications and Experience

Required Qualifications
• Bachelor’s Degree in purchasing and supply or related fields, specialized in procurement and logistics or related field with relevant work experience.
• Minimum of 3 years of work experience in a similar role.
• Nice to have: Possession of a professional qualification in Purchasing and Supply Chain Management or registration with a relevant professional body.
• Specific experience working under USAID is a clear asset.

How to Apply

Help – Hilfe zur Selbsthilfe is an international aid organisation. Our goal is a world in which all people can live self-determined lives in dignity and security.
We provide help that keeps giving – and thus makes a difference.
We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or any other status. Help complies with all applicable laws.

Submission of applications:

Interested candidates should send their CV and applications to: [email protected]

Deadline for applications: 21/12/2023.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.