Procurement Assistant
Job Description
Background:
Organic Africa, with its partners B’Ayoba, KaZa, La Rochelle Centre and Stevia Zimbabwe, embodies the future of farming in Africa. Organic Africa is the leading producer of organic and Fair-trade produce in Southern Africa. We are a socially responsible entrepreneurship cultivating high value certified products together with our partner farmers and wild collectors for the global market. We are committed to social, environmental, and economic sustainability.
We have the following vacant position:
Procurement Assistant
Purpose:
The role will be responsible for ensuring timely, cost-effective procurement and delivery of goods and services, which are compliant with the company’s procurement policies and guidelines.
Reports to: Chief Accountant
Duties and Responsibilities
Duties & Responsibilities:
• Establishes and implements, procedures, purchasing policies and best practices.
• Ensure significant cost savings for the organisation using the 80/20 rule.
• Manage procurement plans and timelines to ensure that supplies and services are available when needed for Organic Africa’s activities.
• Work with technical and administrative staff to develop specifications for goods and services, draft solicitations (RFPs and RFQs), identify potential suppliers, gather quotations, coordinate the supplier selection process, and develop and negotiate purchase orders and service agreements.
• Ensure procurement files are maintained in an orderly and up-to-date system, in line with Organic Africa organizational requirements.
• Monitor supplier compliance with contractual agreements and quality standards.
• Support fleet management and travel logistics for the company as needed.
• Complete other duties as necessary and assigned by the Chief Accountant.
Qualifications and Experience
Minimum Requirements:
• A minimum qualification of Diploma in Purchasing Supply Management/Fleet Management/CIPS. Degree an added advantage. Or equivalent combination of education and work experience in a relevant competency area, including business administration, procurement management, finance, etc.
• Minimum of two years’ professional experience conducting procurements.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Proficient in the use of MS Office skills (MS Word, Excel).
• Proven experience in managing multiple and competing tasks while maintaining quality of deliverables within deadlines.
• Excellent verbal and written communication skills.
• Demonstrated ability to interact and communicate with wide range of stakeholders both verbally and in writing.
How to Apply
If you meet the minimum requirements and are interested in the position, please send your updated CV to [email protected] and request for an application form before the 31st of December 2023. . Please include the job title in the subject line of the email submission.
Only shortlisted candidates will be contacted.
VacancyHQ Expert Job Listing Tips
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Job Application Tips:
- Make sure to highlight your experience or knowledge in Purchasing Supply Management/Fleet Management/CIPS in your CV as this is a key requirement.
- If any of your previous roles involved significant cost savings for an organisation, draw attention to it in your CV. It's important as the listing mentions its importance with the use of the 80/20 rule.
- Demonstrate your proficiency in MS Office skills (specifically MS Word and Excel) by mentioning instances where these skills were applied.
- Showcase any experience in drafting RFPs and RFQs, as well as managing supplier relationships. Include specific examples where possible.
- The organisational skills are crucial. Try to show how you have maintained an orderly system in past roles.
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Areas to Take Note:
- The application deadline is 31st of December 2023. Time management is key, don't miss it.
- Applications should be sent to [email protected] and the job title must be in the subject line. A trivial mistake can easily make your application go unnoticed.
- Minimum requirements do include specific educational qualifications and at least two years' experience. However, if not met fully but you possess strong relevant experience, still consider applying. 'Equivalent combination of education and work experience' might come to your rescue.
- Implementing procedures and purchasing policies is not just a task, it's a responsibility. Don't overlook it.
- The job is for Organic Africa - a socially responsible entrepreneurship. Understanding the company's mission and showing how you align with it is crucial.
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Standing Out in a Crowd:
- Suggest innovative procurement strategies or policies that have proved successful in your previous roles, showing your dedication and creative thinking.
- Demonstrate knowledge about Organic Africa, getting job offers in Zimbabwe, especially at this leading producer of organic and fair-trade produce, is about more than just meeting the requirements. This will show your interest and commitment.
- Highlight any experience or training in environmental sustainability or social entrepreneurship, as these are key values of Organic Africa.
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Novice Applicant Warnings:
- Novices often overlook supplier compliance with contractual agreements and quality standards. But in my experience, this is a cornerstone of successful procurement.
- Many beginner applicants might miss understanding the significant cost savings strategy using the 80/20 rule highlighted in this job vacancy in Zimbabwe. Recall when you have applied a similar strategy.
- The phrase 'successful candidate reports to the Chief Accountant' can easily be overlooked. Reporting to finance indicates the financial focus of this procurement role. Understand it well.
In any case, one must remain authentic and present their true skills and experiences when applying for the multitude of jobs in ZW or ngo jobs in Zimbabwe. Remember, every vacancy in Zim or Zimbabwean jobs come with a unique set of requirements, and our efforts should be aligned accordingly.
Location: Harare
Company: Organic Africa
Expiry Date: 2023-12-31 00:00:00