Job Description

A Procurement Assistant post has arisen at National Biotechnology Authority and qualified candidates are encouraged to apply.

Duties and Responsibilities

• Sourcing quotations through various procurement methods and ordering of supplies.
• Strategic procurement of various goods and services for the Authority.
• Process procurements according to respective rules and regulations.
• Respond to procurement / logistics requests related to supplies, materials for project activities.
• Routine communication, coordination and planning with relevant requesting departments regarding the order and delivery of supplies.
• Follow up with suppliers as needed to confirm or change orders.
• Tracking orders and ensuring timely delivery of all procurements.
• Updating all order records (invoices and Goods received voucher) and maintaining all supplier information for regularly purchased items and be informed of current local market conditions.
• Coordinating with the Finance department to ensure timely payment of supplies and provision of full auditable support documentation.
• Submit status of outstanding orders to the Head of Procurement.
• Handling all email and phone general enquiries and requests for information and materials.
• Building strong working relationships with suppliers and ensuring that a transparent and responsive procurement process is implemented and maintained.
• Any other duties as may be assigned by the supervisor.

Qualifications and Experience

• Higher National Diploma in Procurement/equivalent qualification.
• A clean class 4 driver’s license.
• At least 2 years’ working experience in a similar position.

How to Apply

Interested applicants should submit their application letter and detailed curriculum vitae to [email protected] not later than the 28th of July 2024, clearly labelled Procurement Assistant in the subject line.