Job Description

Applications are invited from suitably qualified and experienced persons to be considered for engagement in the following vacant position that has been established in the Institution.
The position: - Procurement Assistant - 1x
Head Office and 5 x Regional
Purpose of job
The position has been established for the coordination of procurement activities at Regional / Unit level as part of the Procurement Management Unit (PMU). The mandate of the job is to ensure that goods and services at the Unit are procured in accordance with the policy guidelines as read together with the Public Procurement and Disposal of Public Assets (PPDPA) Act (Chapter 22:23)

Duties and Responsibilities

Key responsibilities
• Facilitate the preparation of the Annual Procurement plan for the Region
• Assist in the consolidation of departmental procurement plans
• Assist in the entire procurement cycle to
include all tendering activities
• Assist in drafting standard Bidding Documents.
• Receiving procurement requisitions from user departments at the Unit
• Sourcing quotations for goods and services as assigned from time to time
Preparing comparative schedules for approval
Liaising with suppliers through sending purchasing orders and expediting deliveries
Maintenance of all procurement records
Providing secretarial services and technical
guidance to Regional Evaluation Committees
Tracking suppliers payments in liaison with the Finance Department
Assist in monitoring contracts with respect to performance, deliverables, and contract expiration dates.
Assist in the preparation of ad hoc, monthly, quarterly, and annual procurement reports and returns.
Exercising any other functions imposed on the unit by the accounting officer or procurement entity

Qualifications and Experience

Person specification.
• 5 Ordinary levels including Mathematics and English
• Adiploma in Supply Chain Management/ procurement/Logistics or equivalent
CIPS Diploma is an added advantage
•Degree in Supply Chain Management
Procurement or equivalent is an added advantage
• 3 years' relevant experience, 2 of which should be in a Public Procurement environment.
Skills and competencies
• Unquestionable integrity which meets the expectations for conduct of procurement officials as provided in the Act.
• Appreciation of the PPDPA Act {Chapter 22:23) and the related statutes
• Good report writing skills.
• Ability to work both independently and as part of a team.
• Exceptional attention to detail, accurate and analytical
• Ability to work under pressure and odd hours
• Computer literacy and knowledge of Microsoft
Packages
• Switched-on and highly organised with good time management skills
• Good communication and strong interpersonal skills

How to Apply

Interested candidates who meet the above specifications should submit their applications supported by an updated Curriculum Vitae, Academic and Professional Certificates merged in a single PDF file not later than Tuesday 13
February 2024 to:-
THE ACTING EXECUTIVE DIRECTOR
NATIONAL MUSEUMS AND MONUMENTS OF
ZIMBABWE
P.O. BOX 1485
CUASEWAY
HARARE
Or e-mail [email protected]
Or hand deliver to 107 Rotten Row, Harare