Job Description

Family Aids Caring Trust (FACT) is a Christian national development NGO based in Zimbabwe. It implements sustainable development initiatives to improve people’s livelihood, Sexual Reproductive Health (SRH), HIV Prevention, HIV and AIDS care and support as well as health activities. FACT is Sub-Recipient to the Global Fund implementing Resilient Sustainable Systems for Health (RSSH): Community Systems Strengthening Module. FACT seeks the services of a Procurement and Logistics Assistant to be based in Harare as detailed below;

1. Position: Procurement and Logistics Assistant
2. Reporting to: Procurement and Logistics Specialist
3. Location: Harare
4. Purpose of the position: The Procurement and Logistics Assistant’s responsibilities include assisting in sourcing and ensuring supply of optimal and cost-effective goods and services, evaluating supply options, and maintaining accurate records. S/he will work with the Procurement team which is based at Head Office in day-to-day activities.

Duties and Responsibilities

Roles and responsibilities:
•Responsible for procurement according to the Procurement Plan, FACT Zimbabwe, and UNDP procurement guidelines.
•Ensuring the procurement process is complete and well documented.
•Management of stocks and documentation of goods received and issued.
•Prepare and process requisition and purchase orders.
•Research marketing information on different supplies and maintain accurate and up to date supplier database for supplies.
•Check inventory frequently.
•Ensuring the purchased goods in transit are directed to the sites on time.
•Warehousing
•Provide the Harare office with logistical support.
•Facilitate vehicle service and maintenance.
•Ensure logbooks are completed on time and are reviewed and approved.
•Ensure fuel ledgers are completed and fuel reconciliations are done as well as tollgate reconciliations.
•Conduct bi-annual asset verifications.
• Compiling bi-annual Asset Management Reports and Registers.
• Ensuring that all project assets have an up-to-date asset register.
• Management of all insurance policies, claims, and issues arising related to FACT Zimbabwe and Global Fund.
•Managing vehicle tracking and ensuring adherence to policies and procedures.

Qualifications and Experience

Experience and qualifications
•BCom Honours Degree in Supply Chain Management, Purchasing and Supply or related degree. A CIPS/CILT qualification is a definite added.
•2 years in a similar role
•Demonstrable computer skills and experience using Pastel;
•Basic Accounting knowledge
•Exquisite knowledge of USAID, Global Fund and UNDP procurement and asset management procedures is an asset.
•Ability to interpret and work in accordance with laid down procedures.
•Excellent communication and facilitation skills.
•Clean class 4 driver’s license a MUST.

How to Apply

7. How to apply:
7.1. Click the button below and complete the form not later than 22 January 2024.
7.2. Send a detailed CV to [email protected] highlighting the post.
Please ensure that both steps are carried out to complete the application process.
-Background checks will be done for successful candidate to ensure child safeguarding and protection in all our work. FACT commits itself to protecting children whom its staff, volunteers as well as outsiders may get into contact with. The organization is mandated to serve the best interest of all children through protection from abuse, harm and exclusion, child participation and development in all its programs.
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FACT is an equal opportunity employer which does not discriminate in terms of race, tribe, place of origin, political opinion, colour, creed, gender, pregnancy, HIV/AIDS status or, subject to the Disabled Persons Act [Chapter 17:01].
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FACT does not charge a fee at any stage of the recruitment process.
NB: Only short-listed candidates will be notified.

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