Job Description

About Us: We are a leading firm in the electrical engineering, building services, and construction industry, dedicated to designing, building, and maintaining innovative solutions that power the future. Our commitment to excellence drives us to deliver high-quality projects that meet the evolving needs of our communities and clients.

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our Managing Director (MD). The successful candidate will play a pivotal role in enhancing the MD's capacity to expand our business and lead our team towards achieving strategic objectives. This role demands a high level of discretion, administrative expertise, and the ability to navigate a fast-paced, dynamic work environment.

Duties and Responsibilities

Key Responsibilities:
• Manage and organize the MD's calendar, including scheduling appointments, meetings, and travel arrangements to ensure optimal use of time.
• Act as a first point of contact: dealing with correspondence and phone calls, filtering requests, and highlighting urgent correspondence for the MD's attention.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the MD.
• Facilitate internal communication by conveying directives, assignments, and updates from the MD to relevant departments and team members.
• Assist in preparing for meetings and appointments, including gathering necessary documentation and coordinating logistics.
• Support the MD in project management activities, including tracking progress, deadlines, and deliverables.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies.

Qualifications and Experience

Qualifications:
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent administration skills with an ability to prioritize tasks and manage time effectively.
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) and experience with scheduling and communication tools.
• Familiarity with the electrical engineering and construction industry is a plus.
• Discretion and confidentiality are paramount.
• Bachelor's degree in Business Administration or related field is preferred.

How to Apply

Please send your resume and a cover letter explaining why you are the perfect fit for this role to [email protected] Include "Personal Assistant to the MD" in the subject line.

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