Job Description

Zimbabwe Ezekiel Guti University (ZEGU) is inviting suitably qualified personnel to fill in the following post:
PERSONAL ASSISTANT TO THE LIBRARIAN (1 POST

Duties and Responsibilities

• Organising and coordinating meetings for the Librarian ;
• Managing the Librarian ‘s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documents and correspondences;
• Maintaining a record of any operational queries or complaints received from external parties with action taken;
• Serve as the point person for external institutions and individuals who need to contact the Librarian
• Co-ordinate, organise and hosting high profile events and visits, and assist in preparing venues as required.
• Monitoring, tracking and follow up on the progress of a wide range of programmes, initiatives, and activities, documents, projects and tasks.
• Ensuring attention to time-sensitive issues and longer-term initiatives for the Librarian and keeping the Librarian apprised of status and developments of such activities
• Reading, monitoring and responding to the Librarian’s email;
• Answering calls and handling queries;
• Booking meetings and organising travelling arrangements;
• Writing minutes and typing documents;
• Sourcing and ordering stationery and office equipment; and.
• Any other duties as assigned from time to time.

Qualifications and Experience

• A qualification in Secretarial Studies.
• A Bachelor of Science Degree in Business Administration/Office Management/Marketing/Public Relations
• A Master’s Degree in Business Administration/Office Management/Marketing/Public Relations
• At least two years progressive experience in administrative/office management.
• Knowledge of higher education structures, university processes and regulations

How to Apply

Six (6) copies of the following: application letter, certified copies of educational certificates, National ID, Birth Certificate and CVs giving full personal including full name, place and date of birth, qualifications, previous employment and experience, present salary, date of availability, telephone number, email address, names and addresses of three referees including emails and addresses. Evidence of membership of a professional association (where applicable) should also be attached.
Applications should clearly indicate the “Position” which is being applied for and submitted to:

The Registrar
Zimbabwe Ezekiel Guti University
Stand No. 1901 Barrassie Rd, Off Shamva Rd
Bindura, Zimbabwe

or
Zimbabwe Ezekiel Guti University,
Harare Teaching and Learning Centre,
18836 Hampden Road, Belvedere,
Harare

or
e-mailed to: [email protected] in a single pdf file clearly indicating the position being applied for in the subject line. Female candidates are encouraged to apply.

Only shortlisted candidates will be contacted.