Job Description

The Executive Assistant to the MD is responsible for providing comprehensive support to the MD, Board of Directors, and Executive Team and managing the organization’s office operations, This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Duties and Responsibilities

 Managing the MD and Group Operations Manager’s day-to-day activities, including scheduling meetings, confirming appointments and organising events.
 Providing personal assistance and secretarial support to the MD
 Provide top-notch executive administrative support.
 Successfully manage busy calendars by anticipating needs and proactively addressing conflicting priorities.
 Handle correspondence and internal communications across multiple channels.
 Coordinate meetings and events, such as preparing meeting materials, agendas, and catered meals.
 Organize complex travel itineraries and prepare critical financial documents.
 Assist with office move and build out.
 Post meeting agendas, take notes, minutes and capture and track follow-up items.
 Assist with document authoring, presentation and creation.
 Handle confidential information professionally.
 Strong ability to execute work with a diversity, equity, and inclusion lens.
 Ability to complete a high volume of tasks and projects with little or no guidance.
 Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
 Able to maintain a high level of integrity and discretion in handling confidential information.

Qualifications and Experience

 3-5 years working experience as PA or similar role
 Diploma in Office Management / Secretarial Studies or a related field preferred.
 Exceptional computer literacy
 Very strong writing skills, creativity, strong report writing, digital & designing astute
 Loyalty and high level of confidentiality
 Maturity to handle a range of situations
 Exceptional organizational skills and impeccable attention to detail.
 High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, clients and partners.
 Very organized and business minded amongst other attributes