Job Description

We are looking for an office clerk to join our team and support our daily office procedures. A successful office clerk will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports and organizing company records. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Duties and Responsibilities

Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events

Qualifications and Experience

Proven work experience as an Office clerk or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
High school diploma; additional qualifications in Administration are an added advantage
A must Chinese background 1. good Chinese both written and verbal