Job Description

As an Office Administrator, your role involves a variety of tasks to keep the office running smoothly. Here are some key duties:

Duties and Responsibilities

1. Administrative Support:
- Manage office supplies, equipment, and inventory.
- Handle correspondence, emails, and phone calls.
- Schedule meetings, appointments, and travel arrangements.
- Maintain records, files, and databases.

2. Facilities Management:
- Oversee office maintenance, repairs, and cleanliness.
- Coordinate with vendors and service providers.
- Ensure a safe and comfortable work environment.

3. Human Resources (HR):
- Assist with recruitment, onboarding, and employee orientation.
- Maintain personnel records and handle HR paperwork.
- Help organize training sessions and employee events.

4. Financial Tasks:
- Follow up on debtors.
- Process invoices, receipts and expenses.
- Track office budgets and expenses.
- Report on office finances.

5. Communication and Coordination:
- Maintain consistent communication with customers and offer telephonic support where possible
- Liaise with other departments and external stakeholders.
- Coordinate office events, conferences, and team-building activities.
- Communicate policies, procedures, and announcements to staff.

6. Technology and IT Support:
- Manage office equipment (computers, printers, phones).

7. Organizational Skills:
- Prioritize tasks and manage deadlines.
- Maintain office organization and cleanliness.
- Handle confidential information with discretion.

Qualifications and Experience

Qualifications
• Diploma or degree in Business Administration
• At least a class 4 driver’s license
• 1 or more years’ experience in the same position