Job Description

Ensures proper flow of office procedures and supports the office Managers by carrying out common
office duties. Maintains a positive and friendly company image by acting as the first line of contact to
visitors, customers, and vendors in person, online, and via telephone.

Duties and Responsibilities

 Communicates with relevant agencies to produce travel itineraries for all staff.
 Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning
refreshments.
 Manages correspondence by answering emails and sorting mail.
 Assists in planning and arranging events, including organising catering.
 Coordinate sales effort with team members and other departments
 Manages reception area and looks after visitors.
 Answers phone calls and transfers them as necessary.
 Drafts, formats, and prints relevant documents.
 Maintains stock lists and orders office supplies as needed.
 Manages staff expense requests.
 Interacts with directors and carries out their requests.
 Creates agendas and takes meeting notes.
 Assists in purchase orders and invoicing.
 Assists with project management resources.
 Manages outgoing post and records data on project deliveries.
 Printing and Photocopies and files appropriate documents as needed.
 Attends workshops and conferences when requested.
 May take care of website functions and social media profiles.
 Monitoring of Sales and marketing activities
 Management of partners, contractors, and internal staff

Qualifications and Experience

Academic Office Administration qualification supported by a related
certificate, diploma, or degree.
• 2 yrs Experience on office administration.
• Computer skills (Office, Word, Excel, PowerPoint, and Outlook)
• Experience or academic qualification on the systems such as SAP, Sage
Accounts, Pastel is essential.
• Located in Harare, Zimbabwe
• Gender = Female
• Driver’s License will be Advantageous.
• Engineering industry background will be advantageous.
• Passport will be advantageous.
• Age = 23-45
Competencies (in order of importance)

How to Apply

To apply for this position, please submit your application via this link: https://www.optimizehire.org/apply-job?i=Nzcx and select the Office Administrator (Harare, ., Zimbabwe) position from the Job Opening drop-down menu.