Job Description
Job Description
Ensures proper flow of office procedures and supports the office Managers by carrying out common
office duties. Maintains a positive and friendly company image by acting as the first line of contact to
visitors, customers, and vendors in person, online, and via telephone.
Duties and Responsibilities
Communicates with relevant agencies to produce travel itineraries for all staff.
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning
refreshments.
Manages correspondence by answering emails and sorting mail.
Assists in planning and arranging events, including organising catering.
Coordinate sales effort with team members and other departments
Manages reception area and looks after visitors.
Answers phone calls and transfers them as necessary.
Drafts, formats, and prints relevant documents.
Maintains stock lists and orders office supplies as needed.
Manages staff expense requests.
Interacts with directors and carries out their requests.
Creates agendas and takes meeting notes.
Assists in purchase orders and invoicing.
Assists with project management resources.
Manages outgoing post and records data on project deliveries.
Printing and Photocopies and files appropriate documents as needed.
Attends workshops and conferences when requested.
May take care of website functions and social media profiles.
Monitoring of Sales and marketing activities
Management of partners, contractors, and internal staff
Qualifications and Experience
Academic Office Administration qualification supported by a related
certificate, diploma, or degree.
• 2 yrs Experience on office administration.
• Computer skills (Office, Word, Excel, PowerPoint, and Outlook)
• Experience or academic qualification on the systems such as SAP, Sage
Accounts, Pastel is essential.
• Located in Harare, Zimbabwe
• Gender = Female
• Driver’s License will be Advantageous.
• Engineering industry background will be advantageous.
• Passport will be advantageous.
• Age = 23-45
Competencies (in order of importance)
How to Apply
To apply for this position, please submit your application via this link: https://www.optimizehire.org/apply-job?i=Nzcx and select the Office Administrator (Harare, ., Zimbabwe) position from the Job Opening drop-down menu.