Job Description

FAO's Subregional Office for Southern Africa (SFS) is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO’s Regional Office for Africa (RAF).

The position is located in SFS in Harare, Zimbabwe.

Reporting Lines

The National Professional Officer (Administration) works under the direct supervision of the International Administrative Officer.

Technical Focus

Programme administration and financial management, including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Subregional Office.

Duties and Responsibilities

Key Functions

Plans, organizes, and coordinates the office's administrative services;
Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes including personnel;
Manages and supervises the administrative team;
Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database;
Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation , audits, and other requests;
Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions
Oversees the financial and administrative correspondence and filing system of the office;
Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;
Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

Qualifications and Experience

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

National of Zimbabwe
Advanced university degree in a field related to business or public administration
Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
Working knowledge (proficient - level C) of English.
Working knowledge of the local language.

Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Work experience in more than one location or area of work, particularly in field positions, is desirable.
Extent and relevance of experience in the field of office management and administration including supervisory experience.
Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.