Logistics and Administration Graduate Intern
Job Description
Logistics and Administration Graduate Intern
Duty Station : Bulawayo
Deadline: 4 April 2025
Employment Type: Full Time
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.
JOB SUMMARY
The Logistics and Administration Graduate Intern will be responsible for effectively and efficiently supporting the Logistics and the Human Resources departments with their day to day tasks at the Bulawayo office, in accordance with International Medical Corps policies and procedures.
Duties and Responsibilities
DESCRIPTION
• Manage the board room bookings and prepare the place for the meetings held there.
• Review all requisitions and liaise with the Logistics Assistant to ensure that adequate specifications and correct budget estimates are provided.
• Working with the Logistics Officer provides timely information to the program department on the status of their procurement actions.
• Assisting Logistics Assistant in fleet management.
• To help Logistics Assistant in managing warehouse/store located in Bulawayo following IMC policy.
• Helping in coordinates with field Asset Officer onboarding and offboarding of staff, making sure that Assets are properly maintained and retrieved prior staff separation.
• Responsible for contributing to the timely and accurate reporting on any other assigned activities.
• Support the onboarding process for new hires, including preparation of orientation materials.
• Support the interview arrangements for interviews conducted at the Bulawayo Office.
• Support the coordination of training sessions and workshops in line with IMC policies.
• Help organize employee engagement activities or events.
• Assist in the recruitment process, including screening applications.
• Help maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
• Manning the reception and help schedule interviews and communicate with candidates.
• Assist the Logistics department in tracking the procurement and distribution of supplies for various programs and projects.
• Attend to Human Resources related inquiries or requests.
• Any other responsibilities /tasks as deemed necessary by the Supervisor from time to time
•Adherence to the requirements of the CBFRM guidelines & procedures. The Graduate Intern will implement and take part in activities in line with the CBFRM guidelines.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
Prevention of Sexual Exploitation and Abuse:
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Compliance & Ethics:
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.
Qualifications and Experience
QUALIFICATIONS
• Degree in Supply Chain Management (Procurement / Logistics); Business Administration, or Human Resources Management.
• Recent graduate from our local universities.
How to Apply
Location: Bulawayo
Company: International Medical Corps
Expiry Date: 2025-04-04 00:00:00