Job Description

National Foods Logistics (Pvt) Ltd, an inbound and outbound distribution and warehousing company of fast-moving consumer goods, seeks applications from suitably qualified, experienced, and self-driven candidates to be considered for the following exciting opportunity that have arisen in the business:

HUMAN RESOURCES OFFICER – HARARE

Reporting to the Human Resources Manager, the position is based in Harare and responsible for the following:

Duties and Responsibilities

1. Administrative role
• Respond to employee queries, providing assistance with HR policies and procedures and assist in nurturing a positive work environment.
• Support the performance evaluation process, maintain performance records and providing support for employee probation reviews.
• Minute taking during disciplinary hearings and staff meetings.
• Oversee the canteen service providers and reconciliations.
• Assist in the production of reports on general HR Activities e.g. Weekly reports, Payroll analysis reports, Employee files reports etc.
• Collates training needs assessments from performance reviews in liaison with supervisors and inputs into the organisation training calendar.
• Track and monitor property management.

2 Manpower planning, recruitment and selection
• Collaborate with Heads of Departments to ensure timely recruitment and onboarding of staff adhering to HR Key Performance Indicators
• Provide guidance to hiring leads on HR processes and procedures based on policies and SOPs.
• Coordinate the pre-hiring process, including candidate sourcing, vacancy advertising.
• Coordinate with departments to facilitate selection processes such as technical assessments, interviews, reference checks and security vetting.
• Support recruitment including but not limited to posting job adverts, initial CV screening, scheduling interviews, reference checks.
• Assist new employees with paperwork, schedule and coordinate orientation programs ensuring that welcome package and induction checklist of new employees is prepared on time.

3 Payroll Management, Medical Insurance & Pension Fund
• Prepare accurate computations for payroll input for the month.
• Administers the NEC database, ensuring compliance with the Collective Bargaining Agreement.
• Ensure correctness and compliance with statutory levies and taxes.
• Assist in issues relating to medical aid, pension fund and life assurance.

4 Management of staff records & contract management
• Contracts administration as guided by the HR policy and SOPs and ensuring all staff have updated contracts on file.
• Maintain and update employee records, ensuring data accuracy and confidentiality.
• Ensures all disciplinary records are well maintained in employee files.
• Maintains all processed payroll data for audit purposes.

5 Procurement
• Take an active role in the procurement of staff requests to include stationary equipment, staff hampers, PPE/C etc.
• Present a comparative analysis for all purchases.

6 Industrial Relations management – Discipline, Staff Health and Welfare
• Assist in the timeous and consistent application of the disciplinary code.
• Assist in updating of safety records and compliance to safety regulations

Qualifications and Experience

• A Social Science/Human resources degree or equivalent
• Certificate of proficiency in Payroll administration an added advantage
• Proficiency in Microsoft Suite, MS Excel is a requirement.
• Good communication skills, good planning and problem-solving skills.
• 3 to 5 years proven and relevant experience in a similar position in an FMCG setup.

How to Apply

Eligible candidates who have a strong desire to succeed and are highly motivated should submit/e-mail their applications by Monday, 6 May 2024 to [email protected]. Candidates to clearly state the position in the subject box.