Job Description

CeSHHAR Zimbabwe is an organization that specializes in Sexual Reproductive Health (SRH), HIV and AIDS research in Zimbabwe. CeSHHAR in collaboration with the MOHCC and NAC is implementing a National Sex Work Programme aimed at reducing HIV acquisition and transmission among female, male and transgender sex workers thereby reducing HIV transmission and acquisition to and from their clients. Low consistent condom use, risk of drug use and increasing transactional sex are some of the common reasons that put these key populations at risk of acquiring STI and HIV infections. Therefore, reaching these populations and increasing awareness and access to STI & HIV prevention, testing and treatment services are fundamental to reducing transmission of STI and HIV infections.

Duties and Responsibilities

JOB ROLE
Reporting to the Director Human Resources, the Human Resources Officer is responsible for providing support in the implementation of hr activities as guided by hr strategy, SOPs and best practice. Activities include but, are not limited to talent acquisition, hr administration, compensation and benefits administration, employee relations, training and systems administration. The incumbent will be responsible for the following:
• Recruitment of staff in liaison with the Project Coordinators and ensuring timely turnaround time as guided by HR KPIs.
• Provides general guidance to hiring leads on hr processes and procedures as guided by policy and SOPs.
• Administers the recruitment e-portal database, tracks applicants and ensures an efficient process and timely feedback.
• Coordinates the pre-hiring process, including candidate sourcing, advertising vacancies and longlisting candidates.
• Works in partnership with the respective departments on selection processes such as technical assessments, interviews, reference checks and security vetting for prospective candidates.
• Contracts administration as guided by hr policy and SOPS and ensuring all staff have up to date contracts on file. This includes preparation, communication and notification of staff contracts that are due to expire.
• Administers staff movements such as transfers in close liaison with the Project Coordinators and supervisor
• Tracks probation reviews and staff performance reviews as guided by the performance management system.
• Collates training needs assessments from performance reviews in close liaison with the supervisor and program leads and inputs into the organisation training calendar.
• Assists the Director Human Resources in coordinating staff training programmes and engagement meetings.
• Administers training records, updates the staff training tracker and files staff training certificates.
• Provides training on human resources policies , processes and procedures.
• Prepares monthly payroll input and timely submission for payroll processing and reconciliation.
• Administers the employee group medical aid and funeral benefits schemes.
• Administers the NEC database, ensuring compliance with the Collective Bargaining Agreement.
• Uploads ZIMRA and NSSA monthly remittances onto self-service portals
• HR Systems administration including payroll administration and alerting the supervisor of any system challenges.
• Produces monthly HR reports at agreed intervals and submitting to the Director Human Resources.
• Works closely with the Project Coordinators on any employment relations issues as guided by the relevant Code of Conduct.
• Coordinates disciplinary hearings, takes hearing minutes and filing of disciplinary records.
• Coordinates the employee offboarding process and ensure timely payroll processing and up to date records
• Champions staff wellness and welfare initiatives as guided by the wellness strategy.
• Attends to staff queries related to salaries and benefits processing.
• Files staff documents and maintainance of all staff personal files in good order.
• Administers and follows up on all hr requirements such as mandatory training certificates & timesheets
• Maintains and tracks all records on employee leave, medical & funeral insurance cover and alerts the supervisor on any special cases.
• Collates HR data for routine audits and periodic capacity assessments
• Maintains a complete and up to date filing system for all employee personal files.
• Ensures staff have up to date job descriptions and assist with periodic job evaluation exercises
• Supports timely completion of all staff attendance timesheets and leave forms.
• Administers and coordinates staff welfare activities such as bereavement, social activities, grievances and health related issues.

Qualifications and Experience

• Bachelor degree in Human Resources Management, Psychology or Social Sciences is mandatory.
• At least 3 years’ work experience in a reputable organisation
• Previous work experience as an HR Officer
• Experience in an NGO organisation is an advantage.
• Previous working Knowledge of Belina Payroll and certification a distinct advantage
• HR Certification or membership of IPMZ will be an added advantage.
• Proficient in MS Office packages.
• Good interpersonal communication skills and must have good planning and problem-solving skills.

How to Apply

Step 1: Click the "Apply" button below
Step 2: If you are interested in the above position, please email your CV and application cover letter addressed to Human Resources and send to [email protected]. Indicate the position and duty station you are applying for in the subject line. Only short-listed applicants will be contacted.

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