Job Description

Title
Human Resources Associate
Location

Harare
Type Of Contract

Fixed Term Contract
Deadline

11/10/2024
About

Zimbabwe Health Interventions (ZHI) is the prime awardee of the Re-Ignite Innovate Sustain and Empower (RISE) program which is a five-year (October 2021 – September 2026) United States Agency for International Development (USAID) funded program. The RISE program is one of the President’s Emergency Plan for AIDS Relief (PEPFAR) funded programs through USAID that aims to disrupt the main drivers of HIV risk for adolescent girls and young women (AGYW) in Zimbabwe using a proven approach called Determined, Resilient, Empowered, AIDS-free, Mentored, and Safe women (DREAMS). The program goal is to contribute to the reduction of new HIV infections amongst AGYW 10-24 by 2026 in Zimbabwe by strengthening HIV and sexual violence prevention. We do this by keeping girls and young women HIV Free through supporting them to: 1) stay in school; 2) prevent early pregnancies; 3) prevent sexual violence; 4) access post-violence care; and 5) reduce child marriage. The program is led by a consortium partnership of ZHI,, Family Support Trust (FST), and Umzingwane AIDS Network (UAN), and is being implemented in 11 districts (i.e., Beitbridge, Bulawayo, Bulilima, Gokwe South, Gwanda, Gweru, Insiza, Mangwe, Matobo, Mberengwa, and Mazowe) across four provinces in Zimbabwe (i.e., Mashonaland Central, Midlands, Bulawayo, and Matabeleland South provinces). This program is in the fourth year of implementation at a time when Zimbabwe has achieved HIV epidemic control, and the DREAMS program has also reached saturation. Moving forward, the emphasis is on consolidating program gains, improving efficiency, and simplifying service delivery models to assure sustainability of the interventions. Therefore, the program will be playing a facilitator/catalytic role whilst allowing the government and the community to take ownership and leadership of activity implementation, monitoring and reporting.
Basic Function

The HR Associate will support the Human Resources Director in various HR functions, including recruitment, employee relations, benefits administration, performance management, compensation, payroll, HRIS and training & development.

Duties and Responsibilities

Job Description

Support the recruitment process, including posting job openings, screening resumes, and coordinating interviews; Support the onboarding process for new hires, including orientation, training and facilitation of employee exit interviews; Responsible for the execution of projects HR administrative processes and support for the Human Resources team; Inputs employee personal data into Human Resources Information system (HRIS) database and generates reports as needed; Maintain employee records and ensure compliance with HR policies and regulations; Processes various forms related to documenting human resources activities such as new employees, change-of-status, interview documentation, performance evaluations, benefits, terminations, etc; Follow up and consolidate probation goals, probation reviews, end of probation letters, performance goals, and performance reviews for the project. Ensure that timesheets are accurately completed, captured on time and filled; Prepare draft departmental weekly, monthly ad-hoc reports and presentations; Supporting the disciplinary hearing and grievance handling process; Independently create materials for routine training sessions; Recommends improvement or changes in systems, processes or procedures to management; Performs analysis on assimilation/turnover data; analyses and evaluates data; Interacts extensively with multi-site employees and managers; Support the administration of employee benefits and compensation programs; Handle employee inquiries and provide support on HR-related issue; Working closely with the supervisor, support employee surveys, analyses data, share findings, propose action plans to enhance employee satisfaction; And any other duties as assigned by supervisors from time to time
Child Safeguarding: The responsibilities of the post require the post holder to have regular contact with children or young people. The post requires a candidate with no previous child safeguarding issues. The post holder is required to comply with ZHI child safeguarding policies and guidance.

Qualifications and Experience

Knowledge, Skills And Abilities

Work independently with minimum supervision showing initiative to manage high volume workflow; Ability to prioritise work and report to supervisor on variances and provide status on regular basis; Perform detail-oriented work with a high level of accuracy and attention to detail; Interact and communicate effectively with staff at all levels with diplomacy and tact and follow-up on requests in a timely and efficient manner; Must exhibit high levels of professionalism, integrity, and ethical values at all times; Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities; Objectivity and the ability to apply HR policies and procedure in a fair and consistent manner; Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team; Strong organizational and time management skills; Proficiency in Microsoft Office Suite and HR software’s; Ability to travel a minimum of 15%.
Qualifications And Experience

Bachelor of Social Science Degree in Human Resources Management, Business Administration or its recognized equivalent with a minimum of 2 years of relevant post graduate experience ;Experience as a supervisor, demonstrating strong leadership and implementation of HR initiatives is required; Proven experience and familiarity of Human Resources Information Systems is mandatory; Demonstrated experience in processing payroll for multiple employees using payroll systems such as Belina is required; Experience of HR in the not-for-profit sector is distinct advantage; Registration with and possession of relevant Diploma from IPMZ or any relevant international body is an added advantage.

How to Apply

Application Procedures

Step 1: click the button below to complete the job application form. Step 2: Submit your CV and application letter via email to [email protected] clearly indicating the position you are applying for on the subject of the email.
Statement

During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.

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