Human Resources Administrator

Job Description

Human Resources Administrator

Duties and Responsibilities

Payroll Processing
TotalEnergies Marketing Zimbabwe:
· Process monthly payroll timely and accurately using Anael payroll system and capture payroll input for the month.
· Do computations for payroll input for the month (e.g., long service, relocation, hardship, acting, & VCS allowances for authorization by HRM/MD.
· Create batch for employees’ salary bank deposits in S2B portal (Standard Chartered Bank)
· Upload payroll batch into SAP and do reconciliation of SAP and Payroll every month.
· Pay and prepare statutory returns (PAYE Tax, Pension Fund, NSSA, ZIMDEF, Standards Dev Fund, NEC, Group Life Insurance, CIMAS Medical Aid.
· Ensure correctness and compliance with statutory levies and taxes
· Carry out housekeeping and updates of the HRIS and Anael system
Housekeeping of Anael Payroll and Anael RH systems
· Initiate RSF tickets for updates of new regulations governing PAYE Tax rates, rates of government statutory levies and creation of new earnings or payroll deductions in Anael Payroll.
· Initiate RSF tickets for creation and modification of Job positions and system organogram in Anael RH.
· Allocate job positions to employees in Anael RH.
· Link new employees created in Anael Payroll to Anael RH through Anael RH environment in payroll.
· Ensure accurate and up to date Personal Data Management in Anael
Pension Fund, Medical Insurance and Life Assurance
Total Zimbabwe Pension Fund
· Coordinate daily activities of the Fund and ensure compliance with the Insurance and Pensions Commission (IPEC) regulations.
· Submit monthly data (contributions & membership) to Fund Administrators (First Mutual Assurance Company)

Qualifications and Experience

· A Social Science/Human resources degree plus a recognized professional qualification.
· Certificate of Proficiency in Pension Fund Scheme Trusteeship
· Training in Payroll Administration and Tax (PAYE)
· Minimum of 6 years relevant experience in payroll and pension administration

How to Apply

Click to Apply

VacancyHQ Expert Job Listing Tips

Tips for Successful Application:

  1. Align your CV: In my experience, aligning your CV to the job listing significantly boosts your chances of success. Highlight where you've used Anael payroll system, and showcase any experiences in HRIS management, particularly with Anael RH systems.

  2. Spotlight Relevant Skills: Have a section on your CV that summarizes your key skills. Talk about your ability to process and manage payroll, compliance and housekeeping skills with respect to HRIS, and experience coordinating with insurance and pension institutions.

  3. Demonstrate Conceptual Understanding: Over time, I've noticed that those who demonstrate their understanding of PAYE Tax regulations, Insurance and Pensions Commission regulations, and various Zimbabwean statutory levies stand out in the candidate pool.

  4. Emphasize Your Credentials: Highlight your social science/human resources degree, your professional qualifications, and your certificate of proficiency in pension fund trusteeship, as per the requirements of this vacancy in Zimbabwe.

  5. Exhibit Industry Experience: Make sure each job you list on your CV communicates the breadth of your relevant experience, particularly in payroll and pension administration.

Important Notes on Job Listing:

  1. Attention to Application Method: As straightforward as the "click to apply" instruction might seem, it is essential to ensure your CV is properly uploaded when applying for these jobs in Zimbabwe.

  2. Recognise Specific Requirements: Understanding job-specific skill requirements, such as using Anael systems and managing Zimbabwean statutory levies is key to securing job offers in Zimbabwe.

  3. Check Timing: This listing does not specify the deadline for the application. It is crucial to ensure early submission, as job vacancies in Zimbabwe can be filled quickly.

  4. Highlight Relevant Experience: The listing stresses 6 years relevant experience; even if you don’t meet the criteria, recruitment agencies in Zimbabwe look at what comparable experience you may have.

  5. Acknowledge Required Training: The requirement for training in payroll administration and PAYE tax is highlighted in this Zimbabwean job listing. You must not neglect these when applying.

Standing Out in a Crowded Field:

  1. Personalize Your Cover Letter: In my experience, a personalized cover letter could go a long way in standing out amongst other Zimbabwean jobs' applicants.

  2. Participate in Relevant NGOs: If your experience is lacking, participating in related NGO jobs in Zimbabwe can provide you with valuable experience and showcase your practical skills.

  3. Highlight Transferable Skills: Showcase any transferable skills that are relevant to this job search in Zimbabwe, such as critical thinking, time management, and organizational skills.

Notable Points for Novice Applicants:

  1. Importance of Specific Skill Sets: Novice applicants may miss out on the significance of specific software systems (Anael payroll, Anael RH, SAP), as listed in the job vacancies in Zim. These are crucial in payroll and HRM roles.

  2. Understanding of Compliances: The emphasis on compliance with Insurance and Pensions Commission regulations, and the importance of government statutory levies in Zimbabwean job listings like this one may easily be overlooked by novices.

  3. Professional Qualifications: Novices seeking vacancies in Zim may not understand the importance placed on professional qualifications such as proficiency in pension fund trusteeship. My suggestion would be to invest in obtaining these qualifications to enhance employment opportunities in Zimbabwe.

Total logo

Location: Harare
Company: Total
Expiry Date: 2023-12-05 00:00:00