Job Description

Applications are invited from suitably qualified and experienced persons for the following post:

REGISTRY DEPARTMENT

POST: HUMAN RESOURCE OFFICER (PAYROLL)

Duties and Responsibilities

DUTIES AND RESPONSIBILITIES

Maintaining accurate payroll records including employee information, earnings, deductions, and taxes.
Generating reports related to payroll data for management review and auditing purposes
Ensuring that policies, Standard Operating Procedures, processes, and systems are enforced and adhered to in order to maintain the integrity of the payroll system
Classifying and verifying monthly salary input mail and documents of University payroll before the capturing process begins.
Ensuring correct inputting of tax tables and FDS credits and adjustments into the payroll, tax directives, and other credits.
Liaising with IT or payroll service providers to troubleshoot system issues and implement necessary updates or improvements.
Ensuring the accuracy of the data capturing process before the final payroll is prepared.
Ensuring timely availability of all summary reports for the payment of salaries and monthly reports for statutory payments including NSSA, Pension, PAYE, medical aid, and pay advices (payslips).
Reconciliations to verify payroll data and resolve any discrepancies
Production of deduction schedules for service providers.
Performing other duties as assigned.

Qualifications and Experience

QUALIFICATIONS AND EXPERIENCE

First degree in Social Sciences.
A master’s degree in Social Sciences will be an added advantage.
Diploma in Payroll Administration.
Certificate in Belina Payroll would be an added advantage
At least 2 years post qualification of working experience in payroll processing
SKILLS AND COMPETENCIES

Strong analytical and conceptual skills.
Highly computer literate.
Excellent attention to detail and accuracy in data entry
Effective verbal and written communication skills to interact with employees at all levels
A very good understanding of Human Resources, labour rules, and regulations as well as compliance with the same
High level of integrity and confidentiality when handling sensitive payroll information

How to Apply

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates, and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s), and names and email addresses of three referees to:

Deputy Registrar (Human Resource)

Midlands State University

[email protected]

*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.

Application documents must be in a single-scan pdf format. The closing date for this advert is 01 November 2024.

Applicants should clearly state the post being applied for in the subject line.

Please note that only shortlisted candidates will be contacted within 30 days from the closing date of the advert. If not contacted, your application will be deemed not successful.