Job Description

Applications are invited from suitably qualified and experienced persons for the following post:

REGISTRY DEPARTMENT

POST: HUMAN RESOURCE CLERK

Duties and Responsibilities

DUTIES AND RESPONSIBILITIES

Maintain and administer employee personal files and ensure their accuracy
HRIS data entry for all employees; processing employment changes to personal information, status changes as required
Prioritize an effective recruitment and selection process
Assist in setting up practical interviews when necessary
Processing applications from capturing of summaries to creating of files with a high level of accuracy and efficiency
Assist in the scheduling of shortlisting and interview meetings, sort/distribute meeting packs
Responsible for conducting reference-quality checks on successful candidates
Conduct employee onboarding training from entry point to the work station
Assist in administering employees benefit documentation
Maintain department supplies i.e. ordering departmental stationery
Communicate updates to superiors
Maintaining staff return document
Assist walk-in customers in the Human Resource Section
Direct visitors and employees to appropriate offices
Assist in support of special projects and assignments as requested
Assist in the secretary’s desk when service requested
Perform any other task or function as assigned

Qualifications and Experience

QUALIFICATIONS AND EXPERIENCE

5 ‘O’ levels including English Language.
National Diploma in Human Resource Management.
Possession of professional qualifications such as Institute of People Management (IPMZ) will be considered as added advantages.
At least two years relevant working experience.
The post requires a high degree of professional maturity and confidentially.
SKILLS AND COMPETENCIES

Good communication skills both oral and written;
Should possess good interpersonal skills;
Planning and organizing skills;
Computer literate in MS Word, MS Excel.

How to Apply

APPLICATIONS

Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:

The Deputy Registrar (Human Resource)

Midlands State University

[email protected]

Application documents must be in a single scan pdf format.

*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.

The closing date for this advert is 27 September 2024.

Applicants should clearly state the post being applied for in the subject line.

Please note that only shortlisted candidates will be communicated to.