Job Description

Job Title: Grants Assistant
Deadline: 26 November 2024
An opportunity has arisen within a local NGO which is seeking the services of a Grants Assistant.
Position summary
The organisation seeks to recruit a Grants Assistant who will provide grants management services
necessary for the continued operations of the organization. The incumbent will provide assistance in
grants functions of the organization ensuring that grant activities including, Community Based
Organisations activities are implemented timeously and as per donor requirements. The post holder will
also ensure that projects are audit ready at all times.
The Grants Assistant reports directly to the Finance and Administration Manager. The position
collaborates closely with other positions to ensure application and adherence to organisation policies
and donor regulations, policies and contractual obligations.

Duties and Responsibilities

Job Description
The Grants Assistant will be responsible for preparing monthly, quarterly and mid- year donor financial
reports; preparing and facilitating donor verification exercises, assisting with the review of sub-grantee
financial reports, backups and vouching of supporting documents; assisting with the preparation and
coordination of internal and external audits; participating in the budget preparation exercises; assisting
with preparing and monitoring of donor monthly burn rates reports for various programs to ensure that
the budget lines are not exceeded or under spent; preparing bank reconciliations on a monthly basis;
maintain account payable accounts on a monthly basis; assist with the preparation of annual budgets
and budgetary control reports for donors; assist with the development of various accountability
vouchers for use in the finance office; conduct correct posting of project expenditures on time, with
quality into Pastel Evolution; review sub-grantee reports and ensure adequate supporting documents are
in place, regular field visits to all project areas to verify that resources are used optimally; reconcile and
consolidate sub-grantee accounts before submitting consolidated reports to the donors as and when they
are required; co-ordinate and facilitate project audits and perform any other related duties as assigned.

Qualifications and Experience

Qualifications & Experience
Candidates must have the following: Degree in Accounting or its equivalent; Relevant professional
qualification(s) such as CIS, ACCA or CIMA; Proven work experience as a Grants/Finance Assistant
in an NGO; Solid knowledge of financial and accounting procedures; Working knowledge of Pastel
Evolution accounting package; Excellent computer skills; Excellent communication and interpersonal
skills; Excellent analytical and numerical skills, High level attention to detail and accuracy, ability to
work independently and meet deadlines and team player. At least 3 years of relevant working experience
in an NGO environment. Ability to work under pressure.

How to Apply

To apply
Interested individuals are required to submit an application letter and a Current CV with full current
contact details of at least three contactable references. Please send the CV and application letter to
[email protected] specifying ‘Grants Assistant’ in the subject line. Applications that are sent
after the deadline will not be considered. Only shortlisted candidates will be contacte

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