Job Description

VACANCY NOTICE

General Office and Administration Assistant: Amosa Institute of Occupational, Safety, Health and Environment

Job Summary
Applications are invited from suitably qualified, competent and experienced persons to fill the above position of a General Office and Administration Assistant that has arisen.

Duties and Responsibilities

Duties And Responsibilities
1. Administrative tasks and filing - Keeping files and documents organized, both physically and electronically, and ensuring easy retrieval when needed.
2. Secretarial duties - printing, typing, laminating, binding etc
3. Office supplies management - Ordering and maintaining office supplies, ensuring that all necessary materials are stocked and running errands
4. Preparing meals and maintaining office cleanliness - Keeping the office space tidy and organized and preparing meals (tea and lunch).

Qualifications and Experience

Qualifications:
a) Advanced Certificate Level
b) Certificate or better in Secretariat / Accounting / Human Resources / Office administration or a
related field.

Skills
1. Computer Skills: Proficiency in basic computer applications such as Microsoft Office (Word, Excel,
PowerPoint, Outlook) is a must. Familiarity with other computer softwares is a great advantage.
2. Organizational Skills: Must be highly organised to manage multiple tasks, prioritize work, and
maintain efficient office operations. Strong attention to detail.
3. Communication Skills: Clear and effective communication skills, both verbal and written. This
includes answering phones, composing emails, and conveying information accurately and a team
player.
4. Customer Service Skills: A friendly and professional demeanour is important. The ability to handle
inquiries and concerns with patience and tact.
5. Time Management: The ability to manage time effectively and prioritize tasks is essential.
6. Confidentiality: Maintaining confidentiality and discretion is critical.
7. Previous Experience: At least two years’ working experience.

How to Apply

How To Apply
Interested candidates that meet the above requirements should submit soft copies of their CVs and Applications to [email protected] then copy [email protected] before the 17th of May 2024.