Job Description

CeSHHAR Zimbabwe is an organization that specializes in Sexual Reproductive Health (SRH), HIV and AIDS research in Zimbabwe. CeSHHAR in collaboration with the MOHCC and NAC is implementing a National Sex Work Programme aimed at reducing HIV acquisition and transmission among female, male and transgender sex workers thereby reducing HIV transmission and acquisition to and from their clients. Low consistent condom use, risk of drug use and increasing transactional sex are some of the common reasons that put these key populations at risk of acquiring STI and HIV infections. Therefore, reaching these populations and increasing awareness and access to STI & HIV prevention, testing and treatment services are fundamental to reducing transmission of STI and HIV infections.
JOB ROLE
The Finance Officer will be responsible for effective capturing of accounting information, safe keeping of accounting documents and processing of all transactions for the organization. They will ensure all accounting records are adequately supported for effective audit trail with a proper filing system. They will perform month end ledger reconciliation and prepare donor reports. Incumbent will be responsible for the following tasks:

Duties and Responsibilities

• Ensure accuracy of all data required for processing financial transactions to assigned accounts into the SAGE PATEL Evolution financial accounting package.
• Captures transactions in SAGE PATEL Evolution as they are received.
• Ensures that payment vouchers are coded and captured to the correct project, cost category and with correct amount.
• Monitor balances in Account Receivables and Payables, prepare reports on material exceptions to policies or identify long outstanding ones for corrective actions.
• Follow up and review all project-related travel requests and liquidations in line with travel policy.
• Follow up on outstanding acquittals by staff and submit the listing to the Accountant for review and onward submission to HR for payroll deduction.
• Follow up outstanding invoices from Procurement department to enable clearance of Accounts Payables.
• Prepare monthly bank reconciliations for review by the Finance & Admin Manager and approval by Deputy Executive Director Finance, Operations & ICT.
• Ensure that all statutory deductions such as Withholding Tax (WHT), NEC, NSSA and PAYE are promptly remitted to the relevant statutory authority monthly.
• Ensure that other deductions such as Medical Insurance, Funeral cover, are promptly remitted to the relevant stakeholders monthly.
• Prepare monthly project financial reports and resolve queries raised by reviewers.
• Upload project financial reports on SharePoint.
• Verify payments to ensure adequate, sufficient, and appropriate supporting documentation is attached on all payments.
• Ensure only valid payments are processed which are supported by either all or some of the following: Service Level Agreement (SLA), at least 3 quotes, comparative bid analysis, invoice, purchase order, goods received note, valid tax clearance certificate, and SAM search.
• Responsible for orderly and sequentially filing of documents.
• Ensure that expenditures from subrecipients comply with applicable rules and regulations through reviewing the expenditure reports and supporting documents and making recommendations to the Accountant.
• Perform balance sheet reconciliations in compliance with the CeSHHAR’s month-end procedures as outlined in the Financial Management Policy and Accounts SOP.
• Provide operational oversight function on cash/bank transactions in the finance unit.
• Prepare monthly VAT refund claims reports in compliance with donor rules and regulations and other applicable guidelines and submit to the Senior Grants Finance Officer for review.
• Prepare month-end journals for salaries, accruals, prepayments for review by the Grants Accountant or Senior Grant Officer to ensure the accuracy and completeness of financial information.
• Ensure that petty cash is managed through the imprest system in line with CeSHHAR Zimbabwe policies and practices.
• Perform periodic physical asset verification and inventory counts.
• Process payments on the Stanbic Business On-Line banking platform

Qualifications and Experience

• Bachelor of Accounting Degree and studying towards a professional qualification. At least 3 years’ experience in a similar role preferably in an NGO organisation.
• Membership with any Accounting professional body will be an added advantage.
• The incumbent must also possess the following essential knowledge and skills: - Sound and up to date knowledge of accounting concepts, financial reporting standards and donor rules and regulations.
• Proficient in computer skills such as Microsoft Excel and have experience preparation of donor reports. Possession of good interpersonal communication skills and must have good planning and problem-solving skills.

How to Apply

Step 1: Click the "Apply" button below
Step 2: If you are interested in the above position, please email your CV and application cover letter addressed to Human Resources and send to [email protected]. Indicate the position and duty station you are applying for in the subject line. Only short-listed applicants will be contacted.

CeSHHAR Zimbabwe is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply.

The successful candidate will undergo relevant background checks and will be required to commit in writing to comply with the CeSHHAR Zimbabwe safeguarding guidelines.

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