Job Description

FINANCE OFFICER (Based in Bulawayo)

The incumbent’s duties and responsibilities will include the following;

Duties and Responsibilities

• Checking requisitions for accuracy and compliance with budget lines and contracting obligations.
• Assist in the preparation of project budgets and cash flow forecasts based on the implementation plan.
• Managing petty cash for the project and make cash reconciliations for same.
• Provide frequent updates on cash balances for the project and originate the necessary cash requisitions as per funding contract.
• Checking consistency and authenticity of information from quotations from service providers.
• Providing periodic financial information on budget expenditures as part of tracking budget burn rate.
• Issuing receipts for all cash and bank of inflows and record the receipt numbers on the appropriate documents.
• Initiating payment vouchers for project expenses and submit these to the Finance Manger for review and approval.
• Ensuring that payment vouchers have adequate supporting documentation and have correct budget codes before submitting for final authorization.
• Sending payment confirmations to service providers and making sure that all payments have correct invoices and receipts.
• Processing staff cash advance requisitions and ensuring that these requisitions are acquitted on time and have correct and complete supporting documentation.
• Capturing financial transactions in the Pastel accounting software daily and produce period reports as and when needed.
• Carrying out monthly reconciliations for cash transfers disbursed to beneficiaries and check consistency with beneficiary database.
• Providing financial technical advice to the project team and management in order to reduce financial risks.
• Producing monthly financial management accounts and project reports to the level required for financial reviews and external audits.
• Ensuring all financial documents are marked PAID and sequentially filed. This includes availability of valid supplier tax clearance certificates in the proper name of the supplier.
• Assisting submission of ZIMRA and NSSA returns before the due date.
• Capturing new assets in the assets register
• Compiling all costs that are to be recovered from the project budget and submit these for approval before charging them to the project.
• Ensuring all accounting records are adequately filed for future use.
• Carrying any other duties as assigned by the supervisor.

Qualifications and Experience

Requirements and expectations
• Degree in Accounting, Finance or a relevant equivalent. A Masters degree is ad added advantage.
• Preferably with an additional professional qualification such as ACCA, CIMA, ICSA, SAA, IAC.
• Minimum of seven years experience doing similar work in the NGO sector.
• Good knowledge of basic bookkeeping and financial transactions.
• Familiarity with financial regulations, i.e. Generally Accepted Accounting Principles (GAAP).
• Ability to review data, identify & adjust discrepancies and pay attention to detail.
• Knowledge of computer based financial packages and MS Office.
• Excellent verbal and written communication skills
• Reliability and strong work ethics and ability to solve problems.
• Operational experience in implementing cash transfer programmes would be an added advantage.
• Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Capacity and willingness to be extremely flexible and accommodating in difficult circumstances.

How to Apply

Interested applicants meeting the requirements should send an application letter and CV (not more than 4 pages) only, indicating post being applied for. NO certificates and any other documents at this moment. Send applications to [email protected] by 10th July 2024. Only shortlisted candidates will be replied.