Job Description

The Finance, HR, and Administration Manager is responsible for overall financial management, compliance, grants administration, human resources and operations oversight. S/he is responsible for ensuring that the organization's requirements for budget planning, monitoring, and reporting are fully met on time, and the establishment and management of financial, operational, and administrative systems that support ARC's programming. S/he is also responsible for donor compliance mainly for finance and operations.

Duties and Responsibilities

Financial management: Produce financial statements of the organization; Coordinate the development of annual budgets, their presentation to the Finance Committee; Develop and ensure compliance with the approved policies and procedures; Develop policies and procedures as maybe necessary; Perform quality and timely financial, and other analytical reporting for the Management, Board of Directors, funders and other stakeholders; Coordinate with the external auditors in regard to audit of annual financial statements and other specific audits commissioned by project donors; Oversee all the payments made by the organization and ensure that they are allowable, adequately supported and in line with the approved budgets; Verify vouchers, contracts, invoices and other documents and certify their correctness before authorizing their settlement; Ensure the compliance to prevailing taxation laws and regulations; Present monthly, quarterly, bi-annual and annual financial reports for discussion by Management and the Board; Ensure proper indexing, electronic and physical storage of original Organization documents including maintaining an inventory of fixed assets; Any other relevant tasks assigned by the Director.
Audit: Facilitate the work of the external auditor by being the main link for his work in the organization; Set up internal controls and procedures for all the operations and payments made by the organization; Ensure the implementation of policies and procedures on procurement, financial and administration matters; Coordinate and organize visits of external auditors to projects and follow up on concerns and deficiencies expressed in the reports to ensure adequacy and timeliness of correction; Ensure completion of external audits and submission of the audit reports to the relevant stakeholders; Ensure that the staff of the organization is trained in aspects relating to role separation and internal controls and procedures.
Risk Management Function: Assists management in integrating risk management with the strategic planning and development process; Champions the implementation of the risk assessment process and set up of risk registers; Helps develop risk mitigation measures to address the ARC’s key risks and monitor their effectiveness.
Administration: Maintain and update staff information and data; Prepare staff payroll and benefits and ensure that these are paid by the agreed date each month; Manage the staff medical, insurance, pension, and gratuity schemes; Ensure compliance with Zimbabwe labour laws; Supervise new employee recruitment, write and update job posts, and oversee new employee orientations; Supervise, assess staff performance, motivate and provide coaching and guidance to ensure maximum staff efficiency; Recommend amendments to improve the Human Resources procedures manual; Plan and coordinate administrative procedures and systems and devising ways to streamline processes.

Qualifications and Experience

Educational/Professional Qualifications: A Master’s degree in Accounting or Finance; Professional Qualifications such as (CA, CIMA, ACCA, CIS).
Experience: 5 years of professional experience in accounting, administration, and human resources management in a financial institution, NGO, or a private sector institution
Knowledge: Strong knowledge of Accounting Standards; Experience with grant administration and project management procedures; Knowledge of Pastel accounting software and Belina payroll software; Experience with fund reporting; Knowledge of human resources & administration procedures.
Personal Qualities/Skills/Aptitudes: Well-groomed, good communication and negotiation skills; Can work autonomously, effectively managing workload without continual guidance; Ability to analyze situations and take corrective actions; Attention to detail, & organizational skills; Excellent numerical skills; Ability to mentor, guide and motivate staff.

How to Apply

Interested candidates should submit an application letter and a detailed curriculum vitae to [email protected] with the subject heading: Finance, HR and Administration Manager.