Job Description

Location: Harare
JOB SUMMARY
Working under the supervision of the Finance Officer and primary role is to ensure high quality, accuracy, and consistency in offering an effective clerical support in cash management, payments processing and timely production of quality financial reports.

Duties and Responsibilities

Duties and Responsibilities
• Check requisitions for arithmetic accuracy and budget lines indicated for consistency with the annual program work-plans and budgets.
• Assist the Finance officer in the preparation of budgets and cash flow forecasts by compiling cost information from past internal records and new quotations from service providers.
• Assist with following up with Programmes on monthly activity plans & update the activity tracker in liaison with the Programmes Coordinator.
• Responsible for initiating Payment Vouchers for internal funds requests and vendor/supplier payments and submit to the Finance officer for review.
• Ensure Payment Vouchers have adequate supporting documentation and have been completely authorized.
• Processing staff business advances, following up on and checking staff acquittals to ensure adequacy and completeness of supporting documentation.
• Processing staff advances through capturing acquittal journals, recording change and issuing receipts and confirming the advance accounts balances with staff.
• Assist with responding to enquiries from employees on issues pertaining to acquittals as delegated.
Processing Transactions in Peach tree accounting software and Filing
• Ensure all financial documents are marked PAID & POSTED and sequentially filed.
• Ensure all filed Tax Invoices are VAT claimable as per donor specific requirements; appraise and query suppliers to provide valid Tax Invoices.
• Capture new assets in the Fixed Assets module monthly
Reporting
• Perform bank reconciliations monthly
•Retrieval of supporting documents and submission to Finance Officer before sharing with auditors
• Ensure all accounting records are adequately filed back immediately after the conclusion of audits and other internal/external assessments.

Qualifications and Experience

Qualifications and Experience
• Degree in Accounting, Finance and Business Administration or its recognized equivalent, coupled with 1 to 3 years of relevant post qualification experience. (Professional qualification is an added advantage)
• Familiarity with financial regulations, i.e. Generally Accepted Accounting Principles (GAAP)
• Knowledge of basic bookkeeping and financial transactions
• Knowledge of MS Office and databases
• Knowledge in handling & reporting on various donor funded projects e.g.GF, UNFPA, USAID, NAC
• Ability to review data, identify & adjust discrepancies.

Required Skills
• Attention to detail.
• Organizational and multitasking abilities
• Excellent verbal and written communication skills
• Reliability and strong work ethics
• Ability to solve problems