Job Description

Position : Finance and HR Manager
Location : Harare
Contract type : Fixed term contract
Reporting to : Executive Director

Key staff managed by the position: Manages and oversees work of senior finance officer (Accounting) and HR& finance assistant; provides
technical & other support to the partners on HR & Finance.

Position Summary: To ensure an efficient, fair, and transparent finance and HR management consistent with the NAZ’s financial and HR management framework and policies as well as local legal framework to provide the best possible support to programmes.

Duties and Responsibilities

•Lead the definition/ update of NAZ’s HR and finance policy framework.
•Create and update the annual Financial Plan.
•Maintain and update the organizational chart and oversee any change management processes.
•Update the Human Resources strategy of the organization.
•Contribute to proposals with budget and other HR and Finance inputs reflecting NAZ’s organogram and financial plan data.
•Make financial/budgetary and HR information available to other departments to facilitate update of organizational strategy programme planning and implementation.

Key deliverables:

(1)Finance - Ensure quality of financial controls including accountancy, cash management, financial and budgetary management.
•Budgeting:
o Lead the budgeting process for new potential grants in coordination with technical managers and involving all relevant stakeholders.
• Accounting:
o Supervise technical team’s dissemination of information about accounting procedures throughout the organization and ensuring they are
observed.
o Provide technical oversight to ensure the correctness of accounting and analytical entries and timely forwarding of the monthly accounting
documentation.
o Supervise and verify bank reconciliations and cash counts according to NAZ policies.

• Cash Management:
o Review the cash requests from project sites to national office, anticipating treasury risks and controlling the cash forecast is based on the
Budget follow up of the projects.
o Ensure compliance with cash management procedures across the organization.
o Ensure availability of necessary cash to implement the projects.
o Review and approve methods of payments taking into consideration local market practices, best value for money, NAZ, and donor policies.
o Control the compliance of payment before authorizing payments

•Compliance and audits:
o Promoting awareness about donor rules and regulations within the organization.
o Control the compliance of payment before authorizing payments.
o Share the findings of audit and design action plans to reduce the compliance and audit risks and adopt best practices.

• Budget management:
o Supervise the Budget follow up exercise and alerts the technical managers/ project managers and the executive director when a budgetary
risk is detected.
o Supervise the allocation of costs to project, provide guidance on best allocations.
o Provide quarterly analysis of financial health to board and management.

(2) Human Resources - Ensure quality recruitment process, contract management and retention efforts aligned with the organization’s
planning.
•Recruitment
o Ensuring application of fair and transparent procedures for recruitment
o Advising on the appropriate positions in conformity to NAZ position grading system.
•Administration of personnel
o Ensure staff records, including performance appraisal data, are maintained and in accordance with confidentiality requirements.
o Overseeing and checking administrative and payroll procedures including their compliance with social legislation and with NAZ and its
funding bodies’ guidelines.
o Ensuring that all employees are covered by health care.
o Technically advising and checking the quality of the tools used in staff administration and payroll, and the reliability and transparency of
the data.
o Ensuring the conformity with the contractual obligations of NAZ and its employees.
• Human resources management
o Ensure fair and transparent access to training, promotion, and internal mobility, in accordance with legal requirements and NAZ
regulations.
o Ensuring that remuneration systems are fair and consistent with the cost of living for local employees and conducting revised labour
market analyses.
o Ensure HR policies are regularly reviewed and fit for context.
• Retention and trainings
o Supporting managers to identify potential growth opportunities for employees aligned with career development, organizational needs,
and staff capacity.
o Designing and maintaining an organizational training plan (with required budget) based on performance appraisal data to ensure
Employees with the means to acquire the skills necessary for the proper exercise of their functions.
• Compliance and audits:
o Supervise the control of the compliance of recruitments, contracts, timesheets, payroll, exits of employees, employee’s clearance in line
with NAZ and Donor rules and policies.

(3) Identify, prevent, and manage departmental risks - fraud, corruption, and other misconduct issues.
•Staying up to date on all NAZ HR and finance policies, including but not limited to budgetary guidelines, finance local policies, internal
regulations, social benefits, HR Codes of Conduct, Safeguarding, Child Protection, NAZ Charter policies.
• Staying up to date on local legislation which may impact application of key NAZ rules related to human resources and finance.
• Providing accurate information to all employees regarding the NAZ internal regulations.
• Identifying evolving/newly emerging financial or human resources risks including fraud and corruption in his/her field of competence and
report them.
• Regularly update NAZ risk register with data from audits, new compliance regulations, policies, and recent investigations, including
setting up preventive and monitoring mechanisms.
• Draft any required NAZ-specific policies (or procedures to apply policies) based on NAZ strategy and needs identified by technical (HR or
finance) or other teams.
• Regularly brief staff and stimulate internal communication on evolving risks (including fraud and corruption) and NAZ policies.
• Alerting the Executive Director to cases of misconduct, safeguarding, fraud, and corruption and jointly undertaking corrective action.
• Overseeing needed investigations

(4) Oversee financial and HR strategy for partnership management.
• participating in the process of selecting partners and validating the financial and HR risk analysis provided by the partnership team.
• defining with partners the modes of financial and budgetary management (including capacity building) in the framework of joint projects.
• validating the financial, budgetary and HR aspects of partnership conventions and agreements
• taking full advantage in-country and beyond of all innovative practices in the field of financial, budgetary and HR management in
partnerships.

(5)Manage the Finance and HR team at national office and be Technical/Support Manager of Finance and HR teams in field offices.
- • day-to-day management of team (guidance, follow-up, motivation.
• evaluating the performance and developing the skills of his/her team members.
• provide technical guidance to field teams for which they are the support manager.
• regularly travel to the field, to provide on-site supervision and technical coaching.
• Identifying and providing for training needs when possible.
• Updating base teams on key HR and policy developments from coordination of projects/ management or board meetings and facilitating
strong information-sharing approaches connecting field stations, technical teams, and management.

Note: The role of Finance and HR Manager cannot be limited to the specific duties and tasks detailed herein and may be adjusted in accordance with the needs and operational circumstances of the organization. The success of the NAZ’s mission is the highest priority and all issues which arise must be addressed accordingly. Therefore, the Finance and HR Manager will be required to manage all unforeseen issues and circumstances and remain flexible to perform other duties, as and when required.

Qualifications and Experience

Qualifications and requirements:

•At least 5 years’ experience in finance and/or HR administration.
•At least 3 years’ managerial experience working with NGOs, UN or other humanitarian or developmental agency in a financial and/or HR management capacity.
•Demonstrated experience managing donor grants for the main humanitarian and development donors.
•At least 2 years’ experience of managing finance and HR teams at either field office or national level.
•Bachelor’s degree in accounting/HR or equivalent and or a full professional qualification such as ACCA, CIS IPMZ
•Relevant master’s degree a strong plus.

Skills required:

•Strong understanding of financial and HR aspects of project cycle management and donor rules and regulations
•Ability to organize financial and HR planning at organizational level and advise management on financial decisions.
•Ability to coordinate with other teams and raise issues when required.
•Ability to develop budgets for donor proposals.
•A strong ability to manage staff, coach and support direct reports.
•Compliance and risk management
•A pro-active, flexible, and collaborative attitude

How to Apply

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