Job Description

Job purpose:
The Regional Psychosocial Support Initiative seeks to identify a dynamic, self- driven and hard working Finance Attachee to provide effective and efficient finance and administrative support to the Country office programmes.
Organizational Relationships:
Responsible to: Finance Assistant

Major role
Reporting to the Finance Assistant, the Finance Attachee will assist REPSSI Zimbabwe to fulfil its mission by providing effective and efficient Finance and administrative support to the country programs
Duration of the Contract : 12 months

Duties and Responsibilities

Area
Key Responsibilities
Procurement of Goods and Services
• Goods and services procurement observes maximum competition.
• Goods received are checked for correctness and recorded prior to distribution.
• Distribution lists are correctly completed and filed.
• In the case of services, relevant contracts are in place prior to engagement and payment
Payments to suppliers of goods and services

• Verified that the expense was indeed incurred for the benefit of REPSSI and that correct goods are received prior to payment.
• Original invoices are used to make payments.
• Prescribed organisational standards and forms are utilised to generate payments.
• Payments are duly authorised by authorised signatories and observe authorisation limits.
• Calculations are checked for correctness and payment generated accordingly.
• Queries taken up with suppliers of goods and/or services are resolved

Capturing of project expenses, cash management and
Record Keeping, and donor reporting
• Capturing Project expenses
• Neat files with legible up to date documentation exist
• Implement internal financial controls in compliance with good accounting policies and procedures.

Budget Management
• Ensure that REPSSI Zimbabwe activities are achieved within budget by making sure that decisions are based on correct budget information.
• Correctly code all expenditure.
• After closing off the month, compute budget comparison for the month and the cumulative year to date.
● Budget for funding proposals are developed using template provided by funders

Asset Management
• New assets are recorded in the register and obsolete /damaged assets are recommended for removal from the register.
• Stolen assets are reported to the police immediately, report shared with head office prior to recommending their removal from the register.
• Carry bi annual assets verification
Repairs, Maintenance and office presentation

• Identify faults in the premises and promptly report to service providers and ensure that they are attended to in order to avoid disruptions to REPSSI services and an unsightly office.

Reception
• Calls are answered timeously and assistance rendered to any calling internal and external client.
• Visitors are warmly welcome and referred as necessary
Logistical preparations for programme meetings, workshops

• Logistical arrangements for all known activities are finalised two weeks prior to the activity taking place.

Filing of and safekeeping of Finance documents
• A legible, neat and easy to follow filing system is maintained by the Country office
• Finance files are kept under lock and key. These are to be kept for 6 to 10 years whichever is greater between donor and statutory requirement.
• All procurement documents are maintained in the appropriate files.
• District files, notes from meetings, reports, etc are maintained
IT Support
• Report faulty equipment
Other
• Carry out assignments assigned by the immediate supervisor

Qualifications and Experience

Qualifications
• Should be studying either Accounting, Banking and Finance or any related degree. Please attach the work related learning cover letter from the University.

How to Apply

To apply
Email to
[email protected]

Attention- Human Resources

Applications should clearly show in the Subject line: FINANCE ATTACHEE
Please attach a copy of your CV and cover letter as one document by Friday 26 January 2024. Applicants that fail to adhere to this instruction will not be shortlisted. Only emailed applications will be accepted. Persons with Disabilities are encouraged to apply.
REPSSI is committed to the principles of employment equity and an employment environment free of Sexual Exploitation and Abuse.
Should you not hear from us within 30 days after the due date, consider your application as unsuccessful