Job Description

Zimbabwe
Job purpose:
The Regional Psychosocial Support Initiative seeks to identify a dynamic, self- driven and hard working to provide effective and efficient Finance and administrative support to the Country office programmes.
Organizational Relationships:

Responsible to: Finance and Admin Manager
Reporting to the Finance and Admin Manager, the Finance and Admin Assistant will assist REPSSI Zimbabwe to fulfil its mission by providing effective and efficient Finance and administrative support to the country office Emergency programme funded by UNICEF May to December 2024

Duties and Responsibilities

Area
Key Responsibilities
Procurement of Goods and Services
 Goods and services procurement observes maximum competition.
 Goods received are checked for correctness and recorded prior to distribution.
 Distribution lists are correctly completed and filed.
 In the case of services, relevant contracts are in place prior to engagement and payment
Payments to suppliers of goods and services
 Verified that the expense was indeed incurred for the benefit of REPSSI and that correct goods are received prior to payment.
 Original invoices are used to make payments.
 Prescribed organisational standards and forms are utilised to generate payments.
 Payments are duly authorised by authorised signatories and observe authorisation limits.
 Calculations are checked for correctness and payment generated accordingly.
 Queries taken up with suppliers of goods and/or services are resolved
Capturing of project expenses, cash management and Record Keeping, and donor reporting
 Capturing Project expenses
 Neat files with legible up to date documentation exist
 Lead the Country the internal and external audits.
 Implement internal financial controls in compliance with good accounting policies and
procedures.
 Prepare donor reports as per donor agreements
 The finance officer maintains a cash running balance to ascertain cash requirements and enable timely requests for cash from Head office at least two weeks in advance
Budget Management
 Ensure that REPSSI Zimbabwe activities are achieved within budget by making sure that decisions are based on correct budget information.
 Correctly code all expenditure.
 After closing off the month, compute budget comparison for the month and the
cumulative year to date.
 Budget for funding proposals are developed using template provided by funders
Asset Management
 New assets are recorded in the register and obsolete /damaged assets are recommended for removal from the register.
 Stolen assets are reported to the police immediately, report shared with head office prior 1

Repairs, Maintenance and office presentation
 Identify faults in the premises and promptly report to service providers and ensure that they are attended to in order to avoid disruptions to REPSSI services and an unsightly office.

Reception
to recommending their removal from the register.
 Carry bi annual assets verification
 Calls are answered timeously and assistance rendered to any calling internal and external client.

Visitors are warmly welcome and referred as necessary
Logistical preparations for programme meetings, workshops

 Logistical arrangements for all known activities are finalised two weeks prior to the activity taking place.

Filing of and safekeeping of Finance documents
 A legible, neat and easy to follow filing system is maintained by the Country office
 Finance files are kept under lock and key. These are to be kept for 6 to 10 years
whichever is greater between donor and statutory requirement.
 All procurement documents are maintained in the appropriate files.
 District files, notes from meetings, reports, etc are maintained

Qualifications and Experience

Relevant Qualifications

How to Apply

The future job holder will adhere to REPSSI`s values and commit to REPSSI`s code of conduct, PSEA Policy,
. In this regard reference checks and background checks on applicants
will be performed including police clearance on child and SEA related offenses in conformity with REPSSI Policies.
REPSSI encourages qualified women and persons with disabilities to apply for the position.
adults at risk safeguarding and protection policy
The Human Resources Manager, REPSSI
60 East Court Rd, Belvedere, Harare Email to
[email protected]
Closing date: 15 May 2024