Job Description

Purpose:
The Finance and Administration Assistant plays a crucial role in supporting the organization's financial health and operational efficiency. Under the direct supervision of the Finance and Administration Officer, this position will be responsible for providing a wide range of accounting, financial, and administrative services. The Assistant will contribute to the accuracy, consistency, and timely completion of financial tasks while gaining valuable experience in the field of finance and administration.

Duties and Responsibilities

Key Responsibilities and Duties:
- Assist the Finance Officer with accounts payable, including processing invoices, verifying payments, and maintaining accurate records.
- Assist with accounts receivable, including preparing invoices, sending payment reminders, and collecting payments.
- File financial documents and ensure their accuracy and accessibility.
- Enter financial transactions into the system and maintain accurate records.
- Conduct reconciliations to ensure accuracy of financial data.
- Participate in budgeting and forecasting, including analysing financial data and preparing reports.
- Assist with bank reconciliations.
- Participate in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
- Participate in audits and donor compliance checks.
- Maintain a clean and organized filing system.
- Stay up to date on changes in accounting rules and regulations.
- Assist in the review of supporting documents for payments and financial reports.
- Support filing management and carry out administrative duties such as filing, typing, copying, binding, scanning, printing etc.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, verifying receipt of supplies.
- Developing and maintaining a database of service providers.
- Obtaining quotations from service providers and preparing supporting documents as required in terms of procurement procedures of CCMT and funding partners.
- Organizing travel arrangements and booking conference/workshop facilities and accommodation for project teams and activities.
- Any other duties as may be assigned from time to time.

Qualifications and Experience

Requirements (Qualification, Experience and Skills):
- Degree in Accounting, Finance, Business Administration or other relevant fields from a reputable institution
- Demonstrated proficiency in at least one accounting software package, such as QuickBooks, SAP, or Sage.
- Strong analytical skills to interpret financial data, identify trends, and make informed recommendations.
Proven ability to effectively address complex financial and administrative challenges.
- Excellent teamwork skills and a collaborative approach to work.
- Meticulous attention to detail and accuracy in financial transactions.
- Adherence to high ethical standards and integrity in all professional dealings.
- Excellent written and verbal communication skills to effectively interact with colleagues, stakeholders, and external parties.
- Strong interpersonal skills to build and maintain positive relationships.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- A commitment to professional development and staying updated on industry best practices.

How to Apply

If you are interested to work in a small team of dedicated colleagues and have the necessary qualification, experience and attitude, we are looking forward to receiving your CV and application letter via email by the 2nd of September 2024. In your application letter clearly state the position that you are applying for, outline your motivation and the special attributes, skills or work experiences which distinguish you from other applicants. Credible references are essential. Only shortlisted candidates will be contacted. Kindly email your application to [email protected].