Job Description

Date of Posting: 24.11.2023

Closing Date: 01.12.2023

Expected Starting Date: a.s.a.p.

Location: Harare

Partners for Integrated Growth and Development (pigad), a local PVO, committed to a holistic approach in the realms of relief, rehabilitation, and development, is seeking to recruit a qualified and experienced Finance Administrator for an anticipated climate change adaptation project.
pigad is seeking a highly motivated and self-directed individual for this position. The ideal candidate will demonstrate a proven ability to work independently, taking ownership of project finances from initiation to completion. Strong self-motivation, excellent problem-solving skills, and the ability to thrive in an autonomous work environment are essential.

Duties and Responsibilities

RESPONSIBILITIES:

Grant Management:

• Set up a financial accounting system for the project using PASTEL.
• Ensure all entries in the accounting system are supported by a booking sheet with relevant authorization signatories and supporting documents.
• Track and manage project budgets, providing up-to-date information to the project coordinator.
• Follow up on receivable and liability accounts, ensuring timely settlement before monthly accounts closure.
• Reconcile monthly bank statements and ensure accurate reflection in the accounting system.
• Manage donor financial compliance and organizational adherence to statutory requirements (ZIMRA, NSSA).
• Ensure the finance department and pigad Zimbabwe adhere to GAAP standards and all donor finance-related requirements.
• Work with external auditors, prepare financial files and reports, correspondence.
• Contribute to policy decisions and overall organizational goals.
• Provide training to staff members, facilitating skill development for career advancement.
• Maintain proper cash controls and review all bank reconciliations.
• Oversee project contract and payment tracking.
• Analyze and project estimated expenses by office, ensuring budgetary coverage for all offices and staff.
• Oversee cash flow projections and requests to individual offices.

Procurement:
• Ensure accurate and updated records, conducting periodic inventories.
• Safeguard all assets and participate in bid selection committees.

Human Resource:
• Assist in updating staff records for personnel files and monthly payroll information.
• Follow up on Monthly Time Sheets and forward signed documents before the deadline
• Manage personnel administrative issues, leave days, and payroll (Belina).
• Ensure financial and human resources compliance with organizational and donor guidelines.

Reporting:
• Develop internal control reports for assigned projects.
• Follow up on queries before monthly accounts closure.
• Develop quality monthly/annual financial reports for donors and share with the supervisor.
• Provide update reports on bank accounts and budgets as requested by the supervisor.
• Report to the pigad PVO board if requested.

Other:
• Perform any other tasks directed by the Project Coordinator.

Qualifications and Experience

Qualifications, Skills, and Abilities:
• Bachelor’s Degree in Accounting with over three years of accounting experience, including the preparation of complete financial statements.
• Full or partial (with proof of ongoing study to complete) professional accounting certificates (CPA, CIMA, ACCA, etc.).
• Solid knowledge of local financial practices.
• Proficient in written and oral communication in English.
• Proficiency in Accounting software package PASTEL, WINPACCS will be an added advantage.
• Strong interpersonal, organizational, analytical, and computer-related skills.
• Previous experience with NGOs highly desirable.
• Ability to work with tight deadlines and handle multiple concurrent activities.

How to Apply

How to Apply:
Interested candidates should submit detailed CVs and letters of motivation to [email protected] on or before 01 December 2023.

Note: pigad believes in equal opportunities for all; hence, women and youths are encouraged to apply. Shortlisting will be done as applications are received, and only shortlisted candidates will be contacted for interviews.

VacancyHQ Expert Job Listing Tips

Advice on the Application Process:

In my experience, tailoring your CV to highlight your experience with budget tracking, accounts reconciliation, and managing donor financial compliance will make your application more appealing. Ensure to mention any experience using PASTEL or similar accounting software packages.
The application deadline of 01 December 2023 is essential. What I've noticed over time is that punctuality in submission often reflects a candidate's organizational skills and attention to detail.
If you do not meet all the criteria listed, focus on your transferable skills and your willingness to learn quickly. Also, mention any ongoing study towards professional accounting certifications.
The application procedure is clear. Email both your comprehensive CV and motivation letter to the provided address. Include the job you are applying for in your email subject line, as it aids categorisation within the recipient's inbox
In my experience, job vacancies in Zimbabwe, especially in organizations like pigad, often seek candidates who have previously worked with NGOs. Therefore, highlighting such experience can make your application more noticeable.

Tips to Stand Out:

Demonstrate in your application your ability to work autonomously and deliver under tight deadlines; this is a requirement the organisation values highly. Cite specific examples to strengthen your claim.
Highlight your ability to contribute to organisational goals, policy decisions, and facilitate skill development in other staff members.
Proficiency in languages other than English can sometimes be a beneficial addition, even if not explicitly asked for. Showing that you have more to offer can set you apart from other applicants.

Key Insights Most Novices Might Miss:

The job listing specifies an “anticipation” for a climate change adaptation project. Demonstrating an understanding of climate adaptation interventions, particularly in Zimbabwe, will likely impress the recruiters.
The organisation places emphasis on skill development. Highlighting any experience or willingness to train others will reflect positively on your application.
The listed responsibilities hint at liaison with authorities such as ZIMRA and the NSSA. Detailing any familiarity with these bodies will show that you are a candidate who understands the context and has the expertise needed in carrying out the job's duties.

Remember, the job search in Zimbabwe can be quite competitive, but with the right approach, you can land your desired position. All the best as you pursue these job offers in Zimbabwe.