Job Description
Job Description
Date of Posting: 24.11.2023
Closing Date: 01.12.2023
Expected Starting Date: a.s.a.p.
Location: Harare
Partners for Integrated Growth and Development (pigad), a local PVO, committed to a holistic approach in the realms of relief, rehabilitation, and development, is seeking to recruit a qualified and experienced Finance Administrator for an anticipated climate change adaptation project.
pigad is seeking a highly motivated and self-directed individual for this position. The ideal candidate will demonstrate a proven ability to work independently, taking ownership of project finances from initiation to completion. Strong self-motivation, excellent problem-solving skills, and the ability to thrive in an autonomous work environment are essential.
Duties and Responsibilities
RESPONSIBILITIES:
Grant Management:
• Set up a financial accounting system for the project using PASTEL.
• Ensure all entries in the accounting system are supported by a booking sheet with relevant authorization signatories and supporting documents.
• Track and manage project budgets, providing up-to-date information to the project coordinator.
• Follow up on receivable and liability accounts, ensuring timely settlement before monthly accounts closure.
• Reconcile monthly bank statements and ensure accurate reflection in the accounting system.
• Manage donor financial compliance and organizational adherence to statutory requirements (ZIMRA, NSSA).
• Ensure the finance department and pigad Zimbabwe adhere to GAAP standards and all donor finance-related requirements.
• Work with external auditors, prepare financial files and reports, correspondence.
• Contribute to policy decisions and overall organizational goals.
• Provide training to staff members, facilitating skill development for career advancement.
• Maintain proper cash controls and review all bank reconciliations.
• Oversee project contract and payment tracking.
• Analyze and project estimated expenses by office, ensuring budgetary coverage for all offices and staff.
• Oversee cash flow projections and requests to individual offices.
Procurement:
• Ensure accurate and updated records, conducting periodic inventories.
• Safeguard all assets and participate in bid selection committees.
Human Resource:
• Assist in updating staff records for personnel files and monthly payroll information.
• Follow up on Monthly Time Sheets and forward signed documents before the deadline
• Manage personnel administrative issues, leave days, and payroll (Belina).
• Ensure financial and human resources compliance with organizational and donor guidelines.
Reporting:
• Develop internal control reports for assigned projects.
• Follow up on queries before monthly accounts closure.
• Develop quality monthly/annual financial reports for donors and share with the supervisor.
• Provide update reports on bank accounts and budgets as requested by the supervisor.
• Report to the pigad PVO board if requested.
Other:
• Perform any other tasks directed by the Project Coordinator.
Qualifications and Experience
Qualifications, Skills, and Abilities:
• Bachelor’s Degree in Accounting with over three years of accounting experience, including the preparation of complete financial statements.
• Full or partial (with proof of ongoing study to complete) professional accounting certificates (CPA, CIMA, ACCA, etc.).
• Solid knowledge of local financial practices.
• Proficient in written and oral communication in English.
• Proficiency in Accounting software package PASTEL, WINPACCS will be an added advantage.
• Strong interpersonal, organizational, analytical, and computer-related skills.
• Previous experience with NGOs highly desirable.
• Ability to work with tight deadlines and handle multiple concurrent activities.
How to Apply
How to Apply:
Interested candidates should submit detailed CVs and letters of motivation to [email protected] on or before 01 December 2023.
Note: pigad believes in equal opportunities for all; hence, women and youths are encouraged to apply. Shortlisting will be done as applications are received, and only shortlisted candidates will be contacted for interviews.