Job Description

ROLE PROFILE
Reporting to the Group Head - Human Resources, the Executive Secretary will be responsible for providing comprehensive support to the Group Head - Human Resources and managing the Division's office operations. The incumbent works directly with the Human Resources (HR) Department in the day-to-day operations of the Division in organizing meetings, travel, and information management among other key duties.

Duties and Responsibilities

Duties and Responsibilities
• Coordinating administrative activities of the HR Division in close cooperation with the Group Head - Human Resources.
• Coordinating the day-to-day operational and administrative activities of the Group Head - Human Resources' Office by organizing the incoming flow of work, prioritizing incoming requests, and maintaining the agenda and calendar.
o Planning and organizing meetings for HR Division's staff and Management by preparing materials and inviting participants among other activities.
• Supporting the HR Division in information management and maintenance of both physical and electronic records for employees.
& Preparing and submitting purchase requisitions for the Division including any necessary follow-up with relevant departments.

Qualifications and Experience

Job Skills and Competencies
• Outstanding skills in organizing and prioritizing work.
• Ability to complete a high volume of tasks with little or no guidance.
• A proven track record in managing confidentiality, proven personal ethics, and integrity.
• Intermediate to advanced MS Word, Outlook, Excel, PowerPoint knowledge.
Qualifications and Experience
• A Full Secretarial Diploma or any other Business Administration Diploma/Degree.
• 3 to 5 years of working experience preferably in a Human Resources environment.

How to Apply

Interested candidates should submit applications, accompanied by a detailed resume no later than 19 June
2024. All applications should be emailed to [email protected] indicating the position you are applying for as your E-mail Subject Reference.