Job Description

Position : Executive Director
Location : Harare
Contract type : Fixed term contract
Reports to : the Board Chairperson

Position Summary: The Executive Director will lead NAZ’s strategic efforts in the fight against malnutrition working with a talented team in implementing life-changing donor-funded projects, driving strategic growth, and ensuring NAZ has impactful reach across Zimbabwe's communities. As the organization's driving force, the director’s passion for quality programming, strategic acumen, and proven leadership skills will be instrumental in forging partnerships, securing essential funding, and delivering measurable results that improve the lives of countless Zimbabweans. This critical role demands a bold innovator with a deep understanding of the Zimbabwean context, the complexities of international development, and the intricacies of managing a dynamic non-profit organization.

Duties and Responsibilities

The Executive Director is responsible for the development, and implementation of the country strategy and the growth of program portfolio that effectively addresses the underlying causes and effects of malnutrition in line with NAZ values (Charter), programming principles, and organizational strategy.

•S/he ensures that systems / procedures are in place and properly implemented, and that they ensure the proper management, well-being and safety of NAZ staff, and the proper use of NAZ resources.
•The Executive Director must build on best practices previously developed by the organization and advance the institutional mandate forward.
•The Executive Director must create a shared vision among all staff. S/he is responsible for promoting NAZ Charter and ensuring an organizational culture where NAZ core values are embedded, teamwork is encouraged, and all staff feels valued.
•S/he is responsible for maintaining good working relationships with government officials, donors, and other partners within the development space and beyond.
•Line managed by the Board of Directors and in compliance with NAZ standards, the Executive Director will be the key decision maker responsible for implementing a sound and relevant delegation system (with appropriate control mechanisms), which will allow him / her to be accountable for all the following responsibilities – (1) Implementation of country strategy, (2) definition of organizational chart, (3) recruitment of personnel, (4) proposals and donors’ reports, (5) management of the field structure budget, (6) resource mobilization, (7) security, (8) respect of the NAZ Charter, (9) prevention of frauds and power abuses and (10) ensures evaluation and internal control processes are implemented to ensure the compliance of the Organization activities with NAZ and Donors standards OR any other duties as assigned by the board.Key Deliverables:

(1)Strategic and Operational planning, organizational performance: Lead the preparation, updating, implementation of the strategy appropriate for the context and in line with the vision and the Organization.
•Ensure that a high-quality strategic plan, based on thorough contextual analysis, is developed/updated using an inclusive and participatory
process.
•Ensure implementation of the strategy is monitored and updated as required in line with context’s evolution.
•Ensure understanding of strategic plan and approaches by all stakeholders.
•Ensure timely final validation of proposals and reports.

(2)Organizational Growth and fundraising:
•Develop and promote a strategy for organizational funding resources generation both within Zimbabwe and beyond.
•Identify and secure adequate funding for ongoing and future program activities on a timely basis.
•Collaborate proactively with managers in seeking funding for programs, placements, and related activities, and in complying with donor requirements.
•Proactively support the Nutrition Action Zimbabwe publicity and communications aims, ensuring contributions from management and partners.

(3)Programming: Oversee the Organization programming to ensure the effective and efficient design, implementation, and evaluation of NAZ's programs and projects.
•Ensure that programs are in line with the context, NAZ vision and country strategy.
•Work with senior staff to generate viable programs in line with the strategy.
•Ensure that programs have proper phasing out strategies and oversee phasing out implementations.
•Ensure that the Organization is ready and able to respond to emergencies when they occur and oversee the Organization response during
emergencies.
•Ensure that systems and staff are in place to guarantee that the Organization’s programs are designed and implemented based on sound
analysis; address the underlying causes and effects of malnutrition; are in line with NAZ Programming Principles; are consistent with NAZ
standards for program quality and NAZ technical strategies.
•Ensure that proper monitoring and evaluation systems are in place to demonstrate the impact of NAZ programs and that learning is included
into programs to ensure ongoing improvements.
•Ensure the regular production of NAZ dashboards and monitoring tools including sitrep and activity progress reports.
•Follow-up on internal and external audit recommendations.

(4)External relations and partnerships: Develop and enhance relationships between the team and donors’ representatives, civil society, private sector, government agencies and other organizations, acknowledging diversity as an asset of the humanitarian community.
•Establish and maintain good relationships with relevant – counterparts/departments of the government, the locally represented multi/bi-
lateral donors, UN agencies, foundations, international and national NGOs and civil society organizations.
•Support and work effectively in coalitions and networks in the respect of principles of equality, transparency, result oriented approach and
complementarities.
•Ensure cordial media relations and act as NAZ spokesperson as required (relevant?)
•Lead the relationship with key partner ACF and implementation of the capacity development plan.

(5)Security: Lead the preparation, regular updating, and implementation of the security plan in line with NAZ standards and procedures.
•Ensure the Organization has a security plan in place in line.
•Ensure that the security plan is properly followed under the technical guidance of the Field Supervisor at district level and Logistics manager
at national level.
•Ensure appropriate security guidelines and procedures are established, maintained/ updated regularly and adhered to by the team.
•Undertake security networking at all levels.
•Analyze the information gathered and provide risk and context analysis.
•Be responsible for the management and oversight of security of all international and national staff and visitors.
•Be part of the crisis team in case of critical security incidents
•Follow-up on security internal and external audit recommendations.

(6)Management and human resources: Oversee the management and development of the Organization’s human resources and create a shared
vision, among all staff, of NAZ's values and program's aims and their role in achieving these.
•Management of direct reports
•Oversee the recruitment and orientation of new staff and be part of the recruitment of direct reports.
•Provide proper supervision and management for all direct reports.
•Manage staff effectively, including appropriate delegation with a view to achieving results and developing capacities.
•Ensure that all managers have the capacity building of their staff as one of their key goals.
•Proactively address performance issues through regular, constructive, and honest feedback and coaching.
•Ensure the proper implementation of NAZ management system for direct reports, including job description, mid-term, and final appraisal.
•Control that Senior Leadership Staff operate in a transparent and participatory manner.

(7)Human resources: Ensure the Organization has an HR strategy and a training plan.
•Ensure the Organization has appropriate team structures, and it is reviewed according to projected program’s needs.
•Ensure levels of authority and responsibility are clearly defined.
•Effectively design and lead organizational change processes which enable the Organization to respond to challenges.
•Actively promote the well-being of staff by monitoring the quality of staff relations and staff morale and taking corrective action where
necessary.
•Ensure that strong HR strategies, systems, policies and processes are in place and monitored.
•Ensure that the personnel and the partners’ teams work effectively together and achieve the program objectives.
•Follow-up on HR internal and external audit recommendations

(8)Finance and logistics: Oversee and direct the appropriate mobilization, use and management of financial and logistic resources in the mission in line with NAZ policies and donor requirements.
•Monitor the Organization’s financial position and ensure the best use of available resources.
•Oversee the development and review of the Organization’s annual budget.
•Ensure management structure of the Organization’s is proportional to Organization’s income.
•Control that qualified staff and appropriate policies, procedures and systems for finance and logistics are in place and functioning throughout the Organization.
•Control that adequate internal controls are in place to protect the Organization’s financial and non-monetary assets and that the resources
are used in accordance with partner, donor terms and conditions.
•Ensure that appropriate financial and logistic reporting systems are in place to meet both internal needs and external requirements.

(9)Working relationships with partners: Key actor between the team and the partners, the Executive Director contributes to maintain good working relationships with the partners by complying with information demands and using the partners’ expertise to optimize the strategy implementation.
•Proactively refer to the partners for any matter that could jeopardize the programs, the funding or the security of staff and premises
•Ensure teams proactively express relevant demands of support to partners to maximize operational efficiency and impact.
•Prepare and facilitate any donors’, partners’ field visits.
•Facilitate between the team, the partners and the Board of Directors
•Verify that various deadlines set by donors and partners are respected.
•Lead the follow-up on partners’, donors’ recommendations.

(10)Policy compliance: Mandatory Reporting Policy (MRP):
•Comply with policies.
•Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by NAZ
Confidentiality: Ensuring the non-disclosure of any information

Qualifications and Experience

•Minimum of a Master’s degree in a relevant technical field plus 5 years’ experience.
•Bachelor’s degree in nutrition, agriculture, food security, political science, development studies, or any related technical field.

EXPERIENCE
•At least 5 years previous experience in a relief NGO.
•Minimum of three years’ previous experience in an NGO in managerial position.
•Previous management experience is highly preferred.
•Knowledge or experience of donor guidelines is indispensable.
•Experience in security management.
•A proactive, flexible, and collaborative attitude

How to Apply

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