Job Description

EXECUTIVE/DEPARTMENTAL SECRETARY
ROLE PROFILE
The Executive/Departmental Secretary position exists principally to render administrative assistance to the whole Bank by being the first contact person in the Bank, manning the main reception area and switchboard. This is a critical position that requires a self-starter and an individual with high organising skills and a high work ethic.

Duties and Responsibilities

Duties and Responsibilities
• Manning the main reception & switchboard of the Bank.
• Coordinating meetings including preparation of meeting packs. o Scheduling; reviewing, prioritizing and responding to office correspondences.
• Maintaining various records including organising documents.
• Administering office consumables.
• Minute taking during meetings.
• Organising workshops.
• Coordinating travel arrangements.
• Any other administrative tasks.

Qualifications and Experience

Qualifications and Experience
• Degree in Business Administration or equivalent.
• Full Executive Secretarial Diploma or equivalent.
• Advanced Knowledge of Microsoft Office Packages.
• 3 years of experience in an executive support role. Direct experience as legal secretary in a law firm, a distinct advantage.
• Excellent organizational skills and high attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Brilliant written and verbal communication skills.

How to Apply

Interested candidates should submit applications, accompanied by a detailed resume no later than 23 September2024. All applications should be emailed to [email protected] indicating the position you are applying for as your E-mail Subject Reference.
Please note that only shortlisted applicants will be responded to.

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