Job Description

Job Description: Data Analyst (Transport Division)
Location: Mutare, Zimbabwe
Department: Transport
Reports to: General Manager, Transport Division Position Summary:
The Data Analyst for the Transport Division will be responsible for monitoring, gathering, and analyzing data from the Keyfleet/Sage and tracking systems to provide detailed reports on operational efficiencies, key performance indicators (KP|s), and overall transport operations. The role will require maintaining accurate records, investigating discrepancies, and supporting the financial team in data capturing and reconciliation tasks.
This position involves working with 30-ton trucks and Light Motor Vehicles (LMVs).

Duties and Responsibilities

Key Responsibilities:
Data Monitoring & Reporting:
o Monitor and gather data from Keyfleet/Sage and tracking systems.
o Record daily data regarding general KPls in transport operations.
o Track and report on efficiencies and systems used in operations.
Document Management:
o Collect all necessary documents and information from drivers.
• Ensure all documents are in order and maintain accurate records.
o Capture all loads and diesel transactions in Keyfleet/ Sage.
Financial & Operational Reconciliation: o Invoice farms for transport services. o Reconcile all diesel transactions in Keyfleet/Sage, flagging and investigating variances.
o Investigate and report on non-conformances, particularly trip expenses without receipts.
Financial & Operational Reconciliation: o Invoice farms for transport services. o Reconcile all diesel transactions in Keyfleet/Sage, flagging and investigating variances.
o Investigate and report on non-conformances, particularly trip expenses without receipts.
o Reconcile driver trips and payments of trip expenses. o Allocate and record all costs to assets in the Keyfleet/ Sage system.
o Assist the financial team in data recording, capturing, and reconciliation of costs.
Requirements:
• Analytical Skills: Strong ability to analyze and interpret data, identify trends, and generate actionable insights.
• Financial Skills: Experience in financial reconciliation, cost allocation, and invoicing.
• Reporting Skills: Proficiency in building and presenting reports to management.
• Transport Operations Experience: Previous experience in transport operations, including load scheduling and tracking.
• Grievance Resolution Experience: Ability to investigate and resolve issues, particularly concerning trip expenses and financial discrepancies.
• Knowledge of Sage: Familiarity with Sage for financial management and data capture.
• High Computer Literacy: Proficiency in using various software and tools for data analysis and reporting.

Qualifications and Experience

Qualifications:
• Bachelor's degree in Logistics, Finance, Business Administration, or a related field.
• At least 3-5 years of experience in a similar role within the transport industry.
• Proficiency in Keyfleet/Sage or similar fleet management and financial software is preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving skills.
Competencies:
• Ability to work independently and manage time effectively.
• Strong understanding of transport logistics and operational processes.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to act against non-conformances to maintain operational integrity and compliance.
This role is crucial for ensuring the accuracy and efficiency of transport operations, contributing directly to the financial and operational success of the Transport Division.