Job Description

CeSHHAR Zimbabwe is an organisation that specialises in population health research and programming, including on sexual and reproductive health and HIV/AIDS. CeSHHAR has an extensive national, regional, and international academic and community partnership network. CeSHHAR has a diverse range of funders which include the Wellcome Trust, the Bill and Melinda Gates Foundation, United States NIH, UK Medical Research Council, Templeton World Charity Foundation, USAID, Global Fund for AIDS TB and Malaria, UNICEF and UNFPA. We partner very closely with the Liverpool School of Tropical Medicine (UK), Zimbabwe's Ministry of Health and Childcare and international and regional centres of research excellence to evaluate national programmes and determine the impact, uptake, and cost effectiveness of novel reproductive health interventions.

Duties and Responsibilities

Reporting to the Stakeholder and Engagements Manager, the project assistant in the Climate Health Africa Conference will be joining the team to assist with planning activities. Offering support to the Stakeholder and Engagement manager and the overall planning committee the assistant must be a team player, who is organised, meticulous adaptable and creative. Key responsibilities include: -

• Organization: Ability to organize and prioritize tasks, manage timelines, and ensure everything runs smoothly
• Communication: Clear and effective communication is crucial for coordinating with speakers, vendors, attendees, and other stakeholders.
• Collaboration and Communication: Working closely with the professional conference planner to coordinate and communicate effectively with all stakeholders involved in the conference organization, such as committee members, vendors, and participants.
• Task Management: Assisting in managing various tasks related to conference planning, such as venue selection, contract negotiation, budget management, registration coordination, and logistical arrangements.
• Technology Proficiency: Familiarity with conference management software, online registration platforms, virtual event platforms, and other relevant technology tools.
• Teamwork: Collaborating with colleagues and vendors to ensure all aspects of the conference are coordinated effectively.
• Time Management: Ability to work under pressure and meet deadlines, especially as the conference date approaches.
• Stakeholder Engagement: Providing excellent hosting service to speakers, sponsors, and attendees to ensure a positive experience.
• Creativity: Thinking creatively to come up with innovative ideas for conference themes, activities, and marketing strategies.
• Adaptability: Being flexible and able to adapt to changes and unexpected situations that may arise during the planning process or on the day of the conference.

Qualifications and Experience

2 years' experience in conference planning and events management. A degree Public Relations, Communications, Project Planning and Management will be highly desirable. Proficiency in Microsoft Office suite. Self-motivated and good leadership skills Excellent communication skills. Ability to work with people from different backgrounds.

How to Apply

Step 1: Click the Apply button below
Step 2: If you are interested in the above position, please email your CV and application cover letter addressed to Human Resources and send to [email protected]. Indicate the position and duty station you are applying for in the subject line. Only short-listed applicants will be contacted.

CeSHHAR Zimbabwe is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply.

The successful candidate will undergo relevant background checks and will be required to commit in writing to comply with the CeSHHAR Zimbabwe safeguarding guidelines.

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