Job Description

Position : Compliance Officer
Location : Harare
Contract type : Fixed term contract
Reporting to : Executive Director and NAZ Board

Position Summary: To ensure that NAZ and its partners comply with the donors’ requirements and their respective and relevant policies. He / She will participate in the capacity development of all NAZ staff on compliance matters and the system building of the organization. In this dynamic role the Compliance Officer will safeguard NAZ’s ethical operations and ensure adherence to donor regulations, internal policies, and local laws. The officer will review financial transactions across all departments, monitoring program activities, and identifying potential risks. The officer’s expertise will guide NAZ in navigating grant terms, managing budgets, and maintaining accurate records. This role will collaboratively build a culture of compliance, upholding transparency, and accountability in service of our impactful mission.

Duties and Responsibilities

(1) Coordinate the organization capacity development and system building:
• Maintain the good cooperation and relationships with all partners that NAZ is engaged with.
• Ensure that the actions described in partnership agreements and operational plans signed between NAZ and its partners are well
implemented and documented in a timely manner by the identified stakeholders and coordinate with them for an optimal efficiency.
• Assist the organization’s relevant departments to implement these actions by proposing training courses, tools and documentation, help
in the drafting of guidelines, policies, checklists.
• Visit NAZ operational offices in the field and otherwise to follow-up timeliness and completeness of the actions and to propose solutions
in case of difficulties in collaboration with the concerned stakeholders.
• Build an annual compliance work plan.

(2) Analyze and control risks of non-compliance with donors, government requirements audits partners :
• Monitor and facilitate compliance of projects with donors’ requirements and NAZ partners aligning with internal policies and grant
agreements.
• Keep abreast of donors’ rules or government-imposed rules applicable to NAZ and its partners (in financial matters, labour law,
immigration, access to intervention zones etc) and communicate them to the teams.
• Alert management and governance bodies (executive director) to potential change or new regulation through report, memorandum.
• Ensure that the teams are familiar with the procedures of the donors who are funding the projects and provide them with guidance
needed.
• Define actions to raise staff awareness of risk management.
• work with the partners to develop, maintain and review policies and tools.
• Provide technical assistance, trainings and coaching to facilitate compliance.

(3) External and internal audit
• Ensure with the finance teams and NAZ’s partners that expenditures are in line with the donor’s budget, identify anomalies and put in
place corrective measures.
• Coordinate the preparation and act as a focal point during external audits for grants.
• Ensure the transmission and reliability of information and documents transmitted to the auditors.
• Perform regular internal audits through testing and interviewing techniques.
• Conduct risk assessments and identifies controls in place to mitigate identified risks, identify control gaps and opportunities for
improvement.
• Provide advice on internal control processes and participate in the improvement.

Note: The role of Compliance Officer cannot be limited to the specific duties and tasks detailed herein and may be adjusted in accordance with the needs and operational circumstances of the organization. The success of the NAZ’s mission is the highest priority and all issues which arise must be addressed accordingly. Therefore, the Compliance Officer will be required to manage all unforeseen issues and circumstances and remain flexible to perform other duties, as and when required.

Qualifications and Experience

• Degree in Finance or equivalent.
• Audit experience is an asset.
• Minimum 2 years’ experience in compliance unit of a humanitarian organization,
• Proven experience in working with institutional donors and understanding of their overall requirements (USAID, ECHO, OFDA, UN, etc)
• Proven experience in capacity development and system building.
• Meticulous mind, a passion for ethical standards, and a desire to champion good governance,
• Passion for driving positive change through responsible, compliant practices.

How to Apply

Use the smart recruiter’s platform link below to upload your CV and Application Letter and to input the required information in the data fields on the platform (https://smrtr.io/hSMdS)

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