Job Description

Ensure the overall development of the local Audit, Risk and Compliance function (risk management, external & internal audits, fraud & safeguarding management).
Participate in the overall improvement of internal control and risk mitigation systems in the national office, within the framework of the policies and tools defined within the ARC business line.

Duties and Responsibilities

Mission 1: Coordinate the definition and the implementation of the risk management activities.

• Develop the “enterprise risk management” (ERM) tools and processes (risk management policy, risk register, risk management SoPs, related trainings, etc.), in compliance with ACF model from HQ.
• Sensitisation and dissemination of these ERM tools and processes internally for operationalising the risk management activities.
• With risks’ owners, identify all risks in the Country Office and evaluate the existing risks’ levels, in compliance with the ACF standard tools etc.
• Maintain and update the Risk Register on regular interval.
• Production of the required reporting to SMT and ARC HQ.

Mission 2: Coordinate & facilitate the answers to external audits (from donors, external counterparts and government, if applicable)

 In close cooperation with processes and risks owners, ensure the integration of donor rules into the internal control system.
 Facilitate various kinds of audit (donors, external & Govt.) in the country level based on assignment from functional line manager (ARC HQ).
 Liaise with External Audit Unit in HQ to ensure smooth and coordinated answers.
 Implement a systematic follow up on recommendations from external audits and provide technical support to various departments for implementing these recommendations, mitigating audit findings and future risks.
 Share summary audit findings with functional manager (ARC HQ), in the country office coordination meeting and in base managers meeting.
 Ensure the filing and archiving of all audit external reports.

Mission 3: Coordinate & Implement the Internal Audit and Internal Control Activities

• Establish a provisional yearly internal audit plan in compliance with the ACF methodology, and ensure this audit plan is validated by CD and Internal audit unit in HQ.
• Implement internal audit missions in the Country office, in compliance with the prescriptions of the Internal Audit Charter and the methodology defined by ARC in HQ, in order to provide reasonable assurance on the quality of the internal control system of the Country Office.
• During internal audit missions, create a smooth working environment, ensure constructive cooperation & communication with the auditees, so to guarantee the added-value of the internal audit missions.
• Implement a systematic follow up on recommendations from internal audits and provide technical support to various departments for implementing these recommendations, mitigating audit findings and future risks.
• Be the main focal point for HQ internal audits, in case of need.
• Participate in working groups at the national level to exchange on audit and internal control systems.
• If needed, perform regular spot checks on processes and/or departments as per risks identified.
• Provide the support needed to Heads of Departments and Field Coordinators to ensure compliance with procedures and internal control framework.
• Participate in the evaluation committee for major procurement files, if deemed necessary.

Mission 4: Contribute and support the prevention and management of fraud and corruption situations.

• Ensure efficient implementation of the Fraud and Safeguarding Policies in the Country Office and promote compliance with ACF zero tolerance policy, in cooperation with functional supervisor (ARC HQ).
• Identify risks of fraud and safeguarding in the Country Office and provide support to ensure that preventive mitigation measures are put in place. Contribute to sensitize teams and all relevant stakeholders (suppliers, partners…) on the risks of fraud and safeguarding (training, awareness sessions, communication tools…)
• Alert the Country Director in case of fraud and/or safeguarding suspicions.
• Provide support to the Country Director to ensure the implementation and adherence of a fraud and/or abuse reporting system.
• Actively participate in the development and adherence of a complaint reporting system.
• In discussion with CD and HQ, arranging relevant investigation committee to review cases as they emerge, in case of fraud suspicion or safeguarding suspicion or alert.
• Report to HQ on potential and proven fraud/safeguarding cases, in compliance with the relevant tools (R1, R2 reports…).
• Maintain fraud reporting email address.
• Prepare the reports related to fraud, safeguarding and other investigations, with support of the HQ Fraud Unit.
• Maintain a monthly update of the corresponding database and provide it to HQ as soon as required.

Mission 5: Overall management of the country office ARC (Audit, Risk & Compliance) function

• Develop SOPs and procedures for his/her department, in coordination with ARC in HQ.
• Evaluate the performance and developing the skills of his/her team members.
• Manage the teams for which s/he is support/technical Manager (supervision, guidance, follow-up, motivation…)
• Ensure maintenance of up to date and comprehensive files for all of the country office’s ARC function.
• Respond timely to HQ queries related to audits, risks & compliance.
• Contribute, as needed, to the preparation of wider mission level reports, in particular on the aspects related to audit, risk and compliance.

Additional Responsibilities:
 Participate in and represent the country office's ARC function at ARC business line meetings and in its work.
 This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and will be responsible for reporting and communication of progress and achievement of the specific assigned task.
 Conduct all duties in a professional manner following ACF staff regulations, ACF mandate and charter including promotion of gender equality.

Qualifications and Experience

 Masters Degree in International Development, Finance, Accountancy, Chartered Accountancy or relevant and equivalent degree or Action Against Hunger sector related field;
 Minimum five years of previous work experience in international development, humanitarian assistance or related sector;
 Knowledge of Project Management Cycle and project management tools;
 Excellent written and oral communications skills in English language;
 Well-organized, attentive to detail, and able to manage multiple tasks concurrently;
 Competence with Windows, Microsoft Office;
 Familiarity with Agreements and Budget development;
 Previous experience working with international partners.

How to Apply

Interested and qualified applicants can forward cover letters with up-to-date detailed CVs showing three referees and clearly indicate the post being applied for in the email subject to [email protected] not later than the 3rd of February 2025 at close of business. Fill in an application form using the link below,
https://forms.gle/CUd43khXXEoNgB667