Job Description

Application Deadline: 25 March 2024

Reporting to : Finance &Administration Manager

Overall Job Purpose

The Administrator will be responsible for all clerical , secretarial duties, meetings and workshop planning,the smooth running and coordination of the front desk operations.

Duties and Responsibilities

KEY RESPONSIBILITIES:

• Preparation and communication of travel Itineraries, hotel arrangements, travel logistic notes , flights, hotels, taxis, airport pickups. Being able to liaise with staff members and any organisational visitors or guests.
• Manning the reception i.e receiving visitors ,switchboard management, managing records and mainitanig office correspondence .
• Support organizational banking
• Administer petty cash on an imprest system and submit report to finance.
• Provide support in organising local , regional and international meetings and functions for the organisation in an efficient and reliable manner.
• Provide support in organising board and staff meetings
• Maintain inventory register, store management and periodically conduct stock takes.
• Submit office stationery requirements to Procurement
• Receive, register, sort and distribute daily mail/deliveries/documents/courier service/parcels.
• Submit monthly utility bills to finance for payments.
• Create and manage relationships with stakeholders in professional manner
• Record staff meeting minutes and maintain file .
• Travel to the field and support staff in the field as required

Qualifications and Experience

KEY COMPETENCIES, EXPERIENCE AND SKILL REQUIREMENTS
Interested applicants should possess the following:
• A minimum of a Diploma/Degree in Office Administration, Business Administration or related field.
• A minimum of 3 years experience within an NGO setup.
• Valid class four driver's license.
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Consistently approaches work with energy and a positive attitude;
• Respond positively to critical feedback and differing points of views
• Good communication skills both oral and written.
• Highly self-driven and able to work with minimal supervision.
• Must be a high energy individual who is well organised and must be able to manage time well;
• Must have proven event management experience and skills
• Must have a clean career record, be honest, accountable and a person of integrity

How to Apply

4. HOW TO APPLY

Interested and qualified candidates should submit an application plus CV with at least 3 references, with the subject clearly stated as “Administrator “, to [email protected] by 25 March 2024. Applications which do not meet the above will be reagarded as incomplete and will not be considered.

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